Records management, redefined.

Fact: Records Managers are not SharePoint experts. End users are reluctant to perform traditional records management tasks. AvePoint provides solutions everyone can agree on!

Capture

Manage a classification scheme or file plan, or apply multiple rules to a single classification and set term expiration

Modify

View settings, apply an entire term set, subset of a term or set, or default term to an Office 365 or SharePoint location

Move

Build business rules to manage an information lifecycle using action- or date-based triggers, or metadata to drive rules

Dispose

Reduce risk by disposing of content that’s outdated, duplicated, or no longer needed

Records User Interface for SharePoint and Office 365

Your records, ruled

Apply automated business rules to manage your SharePoint and Office 365 content and physical records—from creation, to classification, and retention—to achieve compliance without user intervention. Maintain oversight with built-in reporting and auditing, all from one place.

One interface for all

Automatically configure and manage a classification scheme, apply retention and disposal rules, and apply terms

Flexible rules

Build business rules automatically or ad-hoc to determine action- or date-based lifecycle outcomes, using any metadata

Fast insights access

Proactively report on actions performed by a user with out-of-the-box reporting and interrogate audit trails of action

Let’s get physical

Manage physical records alongside your electronic content. Make requests, keep track, and react

Records User Interface for SharePoint and Office 365

Simplify your Records Manager’s life

Provide your Records Managers an intuitive, fit-for-purpose, single-pane-of-glass interface to do their job. AvePoint Records brings order while removing the burden of traditional records management.

Classification

Manage a classification scheme or file plan or apply multiple rules to a single classification and set term expiration

Taxonomy

View settings, choose to apply an entire term set, subset of a term or set, or default term to an Office 365 location

Retention & Disposal

Build business rules to manage an information lifecycle and drive them with action- or date-based triggers or metadata

Choose your rules

Delete, retain, declare, or export content based on business rules. Configurable rules will automatically react

Reporting

Records Managers will be able to proactively manage information outcomes with comprehensive out-of-the-box reporting

Auditing

Interrogate audit trails of actions performed on an item, or by a specific user to ensure and document record integrity

Physical records

Request existing files or create new ones. Maintain oversight and perform space management activities with reporting.

It’s amazing how AvePoint Online Services has all the features we need to reduce the IT administration burden.

Mr. Yuji Ohnishi

Information Solution Department, Sysmex Corporation

Solutions Provided

Cloud Backup

Easy for users

Fully automate Records rules with manual approval or run them with user or business owner input. Whatever your organization requires, we give you the level of automation you need.

Even easier for RMs

Built by Records Managers, for Records Managers. Don’t sift through multiple Office 365 interfaces to achieve your policy goals or just hope end users to make the right decisions.

Future-proof

Records can be deployed on-premises, or in Azure to support hybrid deployments. We’re committed to support the latest Microsoft releases, fast—so you never have to wait for compatibility.

Not to sound like a broken record But we fix all the records

Additional Resources