Unlock Hidden Savings. Drive Smarter Service Delivery.
AvePoint License Optimization empowers MSPs to scale their services, secure client environments, and deliver greater value by automating license management across every Microsoft 365 tenant. Instantly identify unused, oversized, or unassigned licenses, reclaim wasted spend, and optimize costs—without increasing operational overhead.
Whether you’re building recurring managed services or delivering standalone license audits and migration projects, License Optimization integrates seamlessly with onboarding, daily operations, and strategic initiatives. Accelerate client migrations with clean license assignments, streamline ongoing management with automated insights, prepare environments for secure AI adoption, and maximize profitability through continuous value optimization.
Transform license management from a manual chore into a recurring or project-based, value-added service. Reduce waste, improve margins, and build client trust—all while supporting your growth at every stage.
27% of software spend is wasted due to unused or underutilized licenses.
40% ARPU lift from offering license optimization and compliance-as-a-service packages.
85%+ reduction in daily admin workload through automation.
30% fewer support tickets from lifecycle automation and consistent policy enforcement.
100% visibility into license and storage usage across tenants.
56% of enterprise Microsoft 365 licenses are inactive, underutilized, oversized, or unassigned.
Part of the Elements Platform
License Optimization is a core module within AvePoint Elements—the integrated platform that helps partners maximize Microsoft 365 value through automated license tracking, cost control, and actionable insights. It works seamlessly with Baseline Management, Workspace Management, and User & Device Management to optimize license usage, enforce policy at scale, and drive measurable cost savings across every tenant. And when used in conjunction with Marketplace Integration, License Optimization makes it easy to purchase, assign, and manage licenses from a single dashboard—streamlining procurement and maximizing ROI for partners.
Bonus Value: When you purchase Baseline Management, Workspace Management, or User & Device Management, you automatically unlock License Optimization and Marketplace Integration—at no extra cost. These bundled features help partners deliver more value and streamline service delivery.
Strategic Missions
Close the Reselling Gap
by bundling license optimization into onboarding, migration, and audit projects to deliver immediate cost savings and prove value from day one
Transition to Managed Services
with recurring optimization and reporting powered by automation, actionable insights, and centralized controls
Evolve into Strategic Advisors
by helping clients maximize Microsoft 365 ROI, reduce waste, and strengthen compliance through ongoing license management and optimization services
Business outcomes that License Optimization Enables
Faster Onboarding
Accelerate client onboarding by identifying and assigning the right licenses from day one.
Scalable Operations
Automate license management across tenants to reduce manual effort and administrative overhead.
Cost Optimization
Reclaim unused, oversized, or unassigned licenses to reduce waste and maximize profitability.
Audit-Ready Compliance
Maintain accurate license records and generate reports to simplify compliance and support QBRs.
Renewal & Upsell Readiness
Deliver clear license usage insights that strengthen renewal conversations and create new service opportunities.
Continuous Value Delivery
Provide ongoing optimization and reporting to ensure clients always get the most from their Microsoft 365 investment.
Without License Optimization
License Sprawl
Unused, oversized, or unassigned licenses drive up costs and waste budget.
Manual Mayhem
Manual tracking and assignment create errors, delays, and administrative overhead.
Audit Anxiety
Inaccurate records and lack of visibility increase compliance risk and audit exposure.
Missed Savings
Opportunities to reclaim and reassign licenses go unnoticed, reducing profitability.
Renewal Blindspots
No clear usage insights to support renewals or upsell conversations.
Stalled Service Growth
Limited automation and reporting make it hard to scale optimization as a recurring service.
The Fix: License Optimization in AvePoint Elements
AvePoint License Optimization helps partners and service providers take control of Microsoft 365 costs and deliver measurable value to clients—turning license management from a manual chore into a recurring, high-impact service. Built into the AvePoint Elements Platform, it enables partners to deliver optimization-as-a-service across every client without increasing overhead.
Whether you’re supporting onboarding projects, ongoing managed services, or compliance audits, License Optimization helps you:
- Instantly identify unused, oversized, or unassigned licenses across every tenant
- Automate license cleanup and reallocation to reduce waste and maximize ROI
- Gain centralized visibility into license usage, spend, and adoption trends
- Generate audit-ready reports to support compliance and QBRs
- Deliver ongoing optimization insights to strengthen renewals and upsell opportunities
- Streamline license purchasing and assignment when used with Marketplace Integration
Built to deliver measurable impact across the areas that matter most to MSPs
Smart Operations
AvePoint License Optimization streamlines license management across Microsoft 365 tenants by automating discovery, usage analysis, and renewal recommendations. MSPs can eliminate manual tracking, reduce errors, and scale services without increasing operational overhead.
Centralized dashboards and policy-driven automation empower technicians to manage licenses with precision and speed. This reduces support tickets, improves service quality, and frees up hours for higher-value offerings like compliance, AI readiness, or strategic planning.
Secure Cloud & AI
AvePoint License Optimization helps partners enforce least-privilege access by identifying unused or misassigned licenses tied to elevated permissions. This reduces exposure across Microsoft 365 environments and supports zero-trust initiatives without manual audits.
By surfacing license usage patterns and anomalies, MSPs can proactively flag risks tied to over-licensed or dormant accounts. These insights also support AI readiness by ensuring clean, well-governed environments for future automation and data-driven services.
Value Optimization
AvePoint License Optimization helps MSPs uncover unused, underutilized, and misaligned licenses across Microsoft 365 environments. This enables partners to right-size spend, eliminate waste, and deliver measurable ROI to clients.
Automated insights and renewal recommendations support proactive cost control and strategic upsell opportunities. Partners can shift from reactive license management to value-driven service delivery that builds trust and long-term retention.
Migration Acceleration
AvePoint License Optimization accelerates migration readiness by surfacing license-related inefficiencies that complicate tenant transitions. Partners can quickly identify which accounts and entitlements should be retained, consolidated, or retired before the move.
Automated cleanup and usage insights streamline pre-migration planning and post-migration validation. MSPs can reduce complexity, shorten timelines, and deliver cleaner transitions that set the stage for long-term service engagements.
Lifecycle Coverage from Day One
AvePoint License Optimization supports every phase of the Microsoft 365 license lifecycle—helping MSPs deliver smarter, leaner, and more secure environments from onboarding through renewal.
Ready to Maximize License Value Across Microsoft 365?
AvePoint License Optimization helps you:
- Eliminate waste and overspend across tenants
- Automate license discovery, cleanup, and renewal planning
- Strengthen compliance through least-privilege enforcement
- Accelerate migration readiness with cleaner environments
- Deliver measurable ROI and grow recurring revenue