The AvePoint Solution
Renesas Electronics was searching for efficient solutions for an Office 365 migration when a third-party vendor introduced them to AvePoint’s DocAve Migrator.
“While checking multiple document management tools as a part of the evaluation process for our new system, we heard of AvePoint’s Migrator. Since it was difficult to find a vendor who can execute a SharePoint Online migration from Livelink, we were pleased to know AvePoint’s solution could support our requirements,” said Mr. Suwabe, IT manager of Renesas.
“We used DocAve Migrator to evaluate the efficiency of our design document migration by implementing a proof of concept. As a result, we concluded that the DocAve migration tool can satisfy all four requirements.”
Renesas was able to install the tool, complete a migration test-run, and finish a production migration within about five months. AvePoint consulted on consulted the definition, design, and feature development associated with the system construction.
“On the infrastructure side, by using DocAve we were able to adjust the number of migration jobs during daytime and nighttime operations to minimize the negative impact on the network,” said Mr. Sakuda. “On the application side, we adopted a two-phase migration. A bulk content migration prior to the main migration for the documents with a low update frequency, and a complete migration for all the documents just before the go-live of the new envionrment. We were able to reduce downtime by leveraging the combination of analytics and incremental migrations feature in DocAve.”
Due to the large amount of data on-premises, Renesas did experience some initial errors during migration, but DocAve reduced recovery time and shortened the migration period substantially with its features for analyzing the migration results.
Renesas now operates a hybrid cloud environment with the online environment utilized by internal users and the on-premises environment reserved for the external content that requires customization, such as Power BI tools or the services for their dealership.
“The DocAve platform is a great tool to manage the environment we operate,” said Mr. Sakuda. “We use DocAve Report Center to check individual permissions defined for each site, SharePoint group list in site collections, and output of the members in the group. DocAve Report Center gives us a great advantage in making the work process more efficient by allowing us to review and confirm the permissions at the time of reorganization.”