Microsoft SharePoint is the core communication platform for CEOCG, both internally and externally. More than 2,000 staff members can access organisational information and documents on the company’s corporate intranet hosted on SharePoint as well as utilise the platform’s features for collaboration. The organisation’s website was also created with SharePoint and often receives as many as 6,000 unique visitors per month.
Both the intranet and website environments were housed on a single server at CEOCG. With approximately 80 gigabytes (GB) of data on the intranet environment and approximately 20 GB of data on the website, the organisation began to experience performance issues. This was especially problematic when it came to the organisation’s website, as it needed to be updated frequently and this was not easy to do because of the system’s slow performance.
In order to resolve the situation, CEOCG reached out to Extelligent Design, an AvePoint partner and SharePoint consultancy in Canberra. The company was chosen due to the success of an extranet project completed for a large college in Canberra. Extelligent Design Solutions Architect and SharePoint MVP Ishai Sagi and his team developed a plan to implement a virtualised server environment with two web front end servers and a separate server for search for the intranet environment, as well as a separate web front end server for the website.
At the same time, it was decided to upgrade the CEOCG’s environment from MOSS 2007 to SharePoint 2010. “SharePoint 2010 was a much more mature platform, and offered many more capabilities for websites,” Ishai said. “By upgrading CEOCG’s server environment and SharePoint platform, we could deploy a proper environment that would scale according to the organisation’s needs.”
In order to simplify the migration for both intranet and internet environments, Extelligent Design needed to utilise a SharePoint migration tool in addition to its own solutions.