Need to recertify a Team or SharePoint site? Learn best practices with our webinar “Cloud Governance: Enforced Site & Teams Recertification!“
AvePoint’s Cloud Governance has many features that enable organizations to control and monitor the use of Office 365. These include:
- Controlling who can provision collaboration spaces like Teams, Office 365 Groups, and SharePoint Sites
- Enabling controls over who can change permissions and grant access to content
- Controlling who can move content from place to place
- Controlling who can change settings and which settings they can change.
When users create collaboration spaces, policies that control use, add properties and enforce both naming conventions and lifecycle management are baked int from the beginning.
All of these features are able to deliver a massive reduction of burden on IT teams large and small, but one of the most valuable aspects to cloud governance is its ability to provide insights, monitoring and reporting into all the actions and administration over the collaboration that is taking place in Office 365.
What’s “Site Recertification?”
Site Recertification is a Cloud Governance feature that can be enabled on controlled sites that are provisioned by end users. Once a site is provisioned, if enabled, Cloud Governance site recertification will send reports of who the primary contacts, administrators, and owners are, as well as–if desired–all the permissions to collaboration spaces in Office 365.
Once the business stakeholder, IT team, security team or any designated member of an organization receives the recertification report, they can simply and easily view who owns collaborations spaces, who has administrative rights, and who can access the content within those spaces in Office 365.
How does this work?
Many reports can be created according to different properties or policies applied to sites and distributed to appropriate team members for review.
These reports can be set at intervals that can vary according to any number of criteria preset by the organization. This could be based on who provisioned the Team, Group or SharePoint site, what department they’re in, what their role is within the organization or custom dynamic properties set as policy.
First, a task with the report is created. Users are then notified of the task and are subsequently directed to review the reports through the solution. Once the information is reviewed and approved (“recertified”), the task is marked as complete.
The organization can force a review if desired, requiring the designated reviewer to approve the current roles and access, make changes, or simply lock down the collaboration space right from within the report.
The organization can also set a policy that if a recertification report is not reviewed within a set period of time, any applicable collaboration spaces will be locked down.
What’s the business value of this task automation?
Recertification gives organizations a simple and reliable method of automating and enforcing administrative and security reviews. This is all done with a quick and simple GUI task that can be distributed to appropriate reviewers according to their needs, no matter how simple or varied those needs may be.
Want to learn more about site recertification and Cloud Governance in general? Request a demo here!