Enterprise organizations are struggling with the increasingly difficult balancing act of empowering collaboration, social media, and realizing the full potential of big data, while simultaneously maintaining compliance with appropriate regulatory, statutory, and organization-specific requirements and mandates. This week, AvePoint announced the release of its newly enhanced compliance solutions. As a 12-year veteran of the compliance market, I am particularly pleased that AvePoint provides our customers with a truly unique and complete end-to-end system for governance, risk management, and compliance in this rapidly evolving IT landscape.
Compliance has many different definitions depending on who you ask, so let’s refine our meaning in terms of AvePoint’s solutions. At the very highest level, AvePoint’s compliance solutions help organizations using SharePoint make information available to the people who should have it and protecting it from the people who should not.
Many of our customers, and some of the very best candidates for our compliance solutions, are in regulated industries such as financial services, healthcare, publically traded companies, and the public sector. These are not the only organizations impacted by compliance, though: Any organization that is big enough to be worried about its brand and reputation, or that might be a target for a potential law suit (and we know that means a lot of companies) should be concerned with compliance. Common worries include (but are not limited to) privacy breaches, confidentiality leaks, protection of secure sensitive information, data integrity, data accessibility, data availability, and data retention.
AvePoint Compliance Solutions allow Chief Privacy Officers, Chief Information Security Officers, Compliance Managers, Records Managers, SharePoint Administrators and Company Executives to implement automated access and content controls for their enterprise-wide SharePoint and IT systems, including file shares. AvePoint Compliance Solutions enable our customers to understand how their systems and content are being used, allowing them to put controls in place to maximize efficiency and access while also helping to prevent breaches from happening. However, if and when a breach does occur, appropriate personnel can swiftly detect those breaches, track, respond and recover. This mitigates the likelihood of a catastrophic incident, and helps to feedback information that will lead to system hardening and improvements for the continuous life cycle that must make up a successful risk management program.
This life cycle includes the following important components:
· Develop a plan – Perform a site assessment, set your organization’s goals, and establish compliance and governance requirements and standards.
· Implement your governance architecture – Technical enforcement and monitoring of your policy is critical, also implement training for employees that addresses areas of non-compliance.
· Ongoing assessment – If you can’t measure it, you can’t manage it … right? Conduct ongoing testing, monitoring and assessment to ensure you are in full compliance with your new guidelines and standards.
· React and revise as necessary – Evaluate results, automate verification of guidelines and standards and modify the program as necessary.
Our solutions help organizations analyze their current SharePoint environment; connect file shares to the SharePoint system for management via single interface access; identify areas of non-compliance; prioritize the business needs (based on metrics and policy); diagram new security policies and access boundaries; architect for proper governance and security; undertake migration to a “compliant environment”; and maintain control.
Over the next few weeks, we will delve more deeply into each key stage of the Compliance Risk Management Life Cycle. Please be sure to stay tuned for more information and visit us on the Web for more information about these solutions.