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HomeOffice 365#SPC20 Preview: How to Ensure Operational Governance for Office 365 Groups

#SPC20 Preview: How to Ensure Operational Governance for Office 365 Groups

Editor’s note: This is a preview of Dux’s upcoming Office 365 Groups session. Register to see the full presentation at SharePoint Conference 2020 later this year!


Microsoft has made it clear that there’s no one way you should be forced to collaborate. With the power of choice granted by Microsoft 365, organizations now have a universal toolkit for teamwork at their fingertips! As the famous quote goes, however, “With great power comes great responsibility,” and that’s also the case when leveraging Office 365 Groups effectively.

office 365

Thankfully, Microsoft offers a few native ways to manage Groups. The Office 365 Admin Center empowers IT admins to create Groups, manage Group membership, monitor the activity for the services of Office 365 Groups, and more! A few of the features of the Office 365 Admin Center include:

Reports, which lets you see exportable usage activity in Microsoft Teams, Yammer, SharePoint, and more.

Health, which shows you your current service health and past service health history.

Smaller program-specific admin centers, including ones for Exchange, SharePoint, Yammer, and Azure AD.

So, how can you control and monitor things like Group membership? How can you get reliable reporting on user activity? How can you ensure the right people have access to files in SharePoint? It’s great to be able to see your Office 365 Groups and internal activity in the Admin Center, but what happens when you have hundreds of these Groups? How do you keep track of all of them?

office 365 groups

Are these management controls enough?

There are a lot of great native controls in Office 365 and, as time goes on, more controls are continuously being added. However, there are a lot of considerations at play when it comes to naming conventions, adding properties to Groups and Teams, and restricting who can create a Group.

Be sure to attend my session at SharePoint Conference 2020 as I unpack operational governance strategies!


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Dux Raymond Sy
Dux Raymond Syhttp://linktr.ee/meetdux
With over 20 years of business and technology experience, Dux has driven organizational transformations worldwide with his ability to simplify complex ideas and deliver relevant solutions. He serves as the Chief Brand Officer of AvePoint who has authored the LinkedIn Learning course How to Build Your Personal Brand, the book SharePoint for Project Management, as well as numerous whitepapers and articles. Connect with him @ http://dux.sy

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