Skip to Main Content
MAIN_CONTENT
SharePoint Governance

SharePoint Governance 

DocAve Governance Automation for Microsoft® SharePoint® Governance

Your Policy. Our Automation. SharePoint as a Service Redefined.

With Governance Automation, organizations can provide Microsoft SharePoint as a service by automating the way users request configurable services including, but not limited to, the following offerings:

SharePoint Governance - Content Management
SharePoint Governance - Lifecycle Management
SharePoint Governance - Permissions Management
SharePoint Governance - Provisioning

Proactive Policy Enforcement & Complete Control for SharePoint Governance

Governance Automation transcends the capabilities of rigid provisioning and security management solutions, enabling organizations to close the custom code gap created by home-grown governance solutions by:

  • Providing your organization with role-based, business-centric service catalogs
  • Creating dynamic request questionnaires and ensuring end users are guided to their appropriate service request forms
  • Automatically enforcing permissions, storage configurations, auditing, branding, and lifecycle management options upon request execution
  • Ensuring all SharePoint sites remain under control and all actions or changes to your SharePoint environment fall within your organization’s defined SharePoint governance policies

To learn more about Governance Automation’s fully auditable business approval process, please view our product walkthrough.

All Microsoft, All the Way

As with all AvePoint software, Governance Automation utilizes only fully supported Microsoft methodologies and APIs.

Business Advantages for Microsoft SharePoint Governance

  • Encourage end users to adopt SharePoint and enable them to request services by exposing all role-based options through an intuitive service catalog that can be accessed directly through SharePoint.

    With a dynamic request questionnaire, Governance Automation resolves ambiguity around permissions, provisioning, content management, and SharePoint lifecycle management while simplifying the way business users interact with IT.

  • Governance Automation enables chargeback calculations to functional business units or departments by generating insightful analytics detailing the accountable business users, classification, and storage usage of site collections and sites for SharePoint assets.

    Improve ongoing realignment of cost allocation by analyzing business usage and rate of adoption for SharePoint deployments with holistic auditing and insight abilities.

  • Extend your SharePoint governance policies throughout the enterprise by integrating Governance Automation with existing IT service management systems.

    Governance Automation supports permissions management, provisioning and lifecycle management, and content management for both multi-tenant and dedicated SharePoint Online instances.

    Automate the approval process with third-party workflow systems – such as Nintex and K2 – and apply policies extending beyond SharePoint.

    Build your own rules and integrate them into more than 40 different Policy Enforcer event triggers using our Software Development Kit (SDK)

  • Allow skilled IT administrators to focus on more strategic, higher-value operations by automating the repetitive and time-consuming processes involved in provisioning, configuring, managing, and enforcing SharePoint governance policies.

    In order to guide users to the appropriate service request form and apply appropriate service levels, IT administrators can utilize a  customizable request questionnaire to interview users and guide them to the appropriate form.

    Governance Automation can automatically associate temporary or permanent permissions to storage configurations, auditing, branding, and lifecycle management with sites and site collections upon creation, aligning these configurations with the policy level associated with that site.

  • All service catalog requests can be subject to fully auditable approval processes, requiring management and/or IT approval, to verify requests are in full compliance with SharePoint governance policies.

    Once approved, resources are provisioned and notifications are automatically sent out so users can quickly begin to utilize their SharePoint resources. This alleviates overburdening of IT staff with incoming requests and request fulfillment.

  • By utilizing the entire DocAve 6 platform – including modules for data protection, administration, replication, storage optimization, compliance, reporting, and migration – Governance Automation transcends the capabilities of niche SharePoint security management and site provisioning tools.

    Ensure all sites remain within policy and under control by monitoring your sites around the clock, automatically adjusting settings and configurations across existing environments by applying rules and profiles offered by DocAve Policy Enforcer.

Restructure SharePoint Content with DocAve Governance Automation

Content Management

As SharePoint environments expand, organizations need to periodically restructure their information architecture for SharePoint deployments to meet stringent SLAs. While SharePoint natively offers some capabilities with Windows Explorer, or through command line interfaces such as STSADM or PowerShell, there are limitations that could result in the loss of valuable metadata, security settings, and versioning.

Governance Automation enables organizations to easily respond to evolving information governance policies or organizational structure changes by automating enterprise content migration and restructuring – all while maintaining all content, configurations, security settings, and metadata.

Through an automated approval process and execution, Governance Automation provides business content owners with the ability to comprehensively move, copy, and restructure SharePoint sites, content, and topology within or across SharePoint environments within a single service request, and gives developers the ability to request sample production data for improved quality assurance.

SharePoint Content Management Technical Overview

For the technical overview of Governance Automation’s SharePoint content management service request offering, please view our PDF.

SharePoint Lifecycle Management with DocAve Governance Automation

Lifecycle Management Video

In the event of changes in service agreements and upcoming content expirations, Governance Automation automatically notifies responsible owners of pending changes and ensures all changes are made in compliance with pre-defined organizational governance policies.

Governance Automation automatically updates backup, storage tier, auditing, and archiving service policies to appropriate sites and site collections as SharePoint environments evolve.

Governance Automation ensure that all actions and changes to your SharePoint environment align with governance policies throughout its lifecycle by continuously monitoring for unauthorized modifications in features, permissions, and settings.

SharePoint Lifecycle Management Technical Overview

For the technical overview of Governance Automation’s SharePoint lifecycle management service request offering, please view our PDF.

SharePoint Permissions Management with DocAve Governance Automation

Through an automated approval process and execution, Governance Automation enables business users to search for user or group permissions across multiple SharePoint farms. Individual users also have the ability to request permissions changes and Governance Automation can fully audit the entire approval process.

With Governance Automation, IT administrators are no longer burdened with having to correct permissions structures or the mistakes in settings and configurations made by unqualified business users that may have been granted elevated privileges, such as Full Control. Policy Enforcer rapidly responds to unauthorized modifications in features, permissions, and settings to ensure that all actions and changes to your SharePoint environment align with predefined governance policies.

With Governance Automation’s automatic recertification tasks, IT administrators can delegate responsibility to site collection owners to certify that all user permissions are in compliance with organizational security policies. All permissions changes by all users involved in the recertification process are tracked and historical versions recorded to ensure accountability and traceability.

Cloning SharePoint Permissions with
DocAve Governance Automation

Permissions Recertification with DocAve Governance Automation

SharePoint Permissions Management Technical Overview

Permissions Management Video

For the technical overview of Governance Automation’s SharePoint permissions management service request offering, please view our PDF.

SharePoint Provisioning with DocAve Governance Automation

SharePoint Provisioning with DocAve
Governance Automation

Governance Automation reduces the amount of effort required to maintain and enforce SharePoint governance policy compliance by automatically assigning the appropriate permissions, backup, storage tier, archiving, auditing, and ownership policies to My Sites, site, and site collections as they are provisioned.

Enforce your SharePoint governance policies for list and library provisioning and management by implementing pre-defined configurations for versioning settings, list templates, and content types upon creation.

Apply DocAve Policy Enforcer profiles upon provisioning to ensure that all actions and changes to your SharePoint environment fall within your organization’s defined governance policies.

SharePoint Provisioning Technical Overview

Provisioning Video

For the technical overview of Governance Automation’s SharePoint provisioning service request offering, please view our PDF.

Technical Overview for SharePoint Governance

Please view our PDF below for the technical overview of Governance Automation and to learn more about the following:

  • Accountability & Security Recertification
  • Approval Process
  • Automatically Associate Appropriate DocAve Plans and Policy Enforcer Rules
  • Extensibility & Customization to Your Information Architecture
  • Scale SharePoint Policy Configuration
  • Site and Site Collection Directories
  • Fully Supports SharePoint 2013, SharePoint 2010, and SharePoint Online Environments

DocAve Governance Automation Resources

Guides Resources icon

Solution Briefs:

  • SharePoint Governance with DocAve
    Learn how organizations worldwide are using AvePoint's DocAve Software Platform to deploy, monitor, and enforce SharePoint 2013 and SharePoint 2010 governance policies

Explore all of our available Solution Briefs

Guides Resources icon

White Papers:

  • SharePoint Governance: A Definitive Guide
    Read our white paper to understand best practices and strategies necessary for planning and enforcing governance policies for Microsoft SharePoint.
  • How to Implement an Effective SharePoint Governance Plan
    Moving past the "what" and "why" of governance, an even harder question to answer is how to implement SharePoint governance. In this paper, we'll share a number of suggestions on how you can effectively implement a SharePoint governance plan.

Peruse our collection of available White Papers




Next Steps

30-day, Fully Functional Trial

Featured Video

SharePoint Provisioning with DocAve Governance Automation