The AvePoint Solution
After researching other solutions, Sysmex chose AvePoint Online Services (AOS). Hosted on Microsoft Azure, AOS simplifies Office 365 administration and provides granular backup and restore as well as other capabilities for SharePoint Online, Exchange Online, and OneDrive for Business.
The deciding factor was AvePoint’s top-notch expertise with SharePoint features. “AOS can automate Office 365 site creation via the user’s department, and each site group can control the operations of external users,” said Ohnishi. “With these features in AOS, we have increased the efficiency of our administration.”
More specifically, Sysmex has observed that the automation, granular recovery, and site access analysis features of AOS have improved the speed of IT tasks. “While out-of-the-box SharePoint can only recover data at the site level, AOS can recover data at smaller levels of granularity,” Ohnishi said.
As part of the healthcare industry, Sysmex must comply with strict privacy and information security regulations. The organization relies on AOS—especially audit log archive, access permission export, and data backup—to ensure it can quickly respond to audits. “We can use the filter in AOS to search and export results as an audit report, which saves time,” said Ohnishi. “Through the implementation of Governance Automation Online, a module of AOS, administration is more efficient and automatic.”
Governance Automation Online (GAO) is an extensible governance strategy that empowers users, is easy to maintain, and scales as an organization’s Office 365 deployment grows. With GAO, Sysmex can configure governance settings according to internal rules so that end users can only create site collections with prior approval. “Since we can set specific access rules for units, sites, and site collections, the governance of our information environment can be easily maintained,” Ohnishi said.
Sysmex uses the AOS external invitation feature to share content via Office 365 with external partners, as well as manage this shared information. “Since it’s necessary to manage permissions in case improper information is disclosed, we were worried about creating additional work for our IT department,” Ohnishi said. “With AOS and GAO, we save time and ensure we remain compliant and secure.”
What’s more, everyday to-do items like site collection clearances and permission recertifications can be completed automatically with GAO. “By automating routine yet time-intensive tasks, we have dramatically reduced the burden on our IT department,” Ohnishi said.