The AvePoint Solution
At Cambridge Consultants, all current Microsoft Team’s team creation requests go through their IT Department.
The department then separates the teams requests into two different types, Project and Public.
For Public Teams, there is only one configuration. For Project Teams, they are further separated depending on if they are client-facing or internal.
For the different types of Teams, the IT Department will send a corresponding form for the user to fill out for their Team to be provisioned and configured according to the company’s governance policy.
“When filling out the form to request a Team the user can name a primary or secondary contact for the Team and also create a name with the enforced naming conventions for Project Teams,” explained Joel Sutherland, IT applications analyst at Cambridge Consultants.
As the organization continues with its Teams deployment, they plan to allow users to fill out their own Teams creation questionnaire via SharePoint.
Cambridge Consultants also has services set up to edit Office 365 Group names, change Group details, and remove users from a Group.
“AvePoint’s Cloud Governance allows you to specify your Office 365 Groups for Team membership, which has been quite useful for us,” said Sutherland.
Guided self-provisioning is enabled for SharePoint sites at Cambridge Consultants.
Users complete a questionnaire from the Workspace Catalogue on the company’s SharePoint site. After the questionnaire is filled out it is sent to the user’s manager for approval.
Once approved the request is automatically sent into the workflow to create the Group with the proper configuration. The user then gets an email to let them know their space is now available.