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SharePoint File Share Management

SharePoint File Share Management

DocAve File Share Navigator for Microsoft® SharePoint® File Share Management

Integrate. Optimize. Expose large files and rich media, including files more than 2 GB, in SharePoint 2013 and SharePoint 2010 environments through direct links without migration.

File Share Navigator allows organizations to:

  • Consolidate access to all enterprise wide content

    by exposing large files and rich media via list links, including files more than 2 GB, into SharePoint without violating Microsoft support contracts
  • Decrease costs associated with migrating

    file share content into SharePoint’s SQL Server content databases by seamlessly accessing file share content through SharePoint
  • Ensure global content access

    by allowing remote users to view, access, and manage files – stored locally or in Windows Azure and Dropbox public cloud offerings – through SharePoint without requiring a VPN connection
  • Increase file share content discoverability

    by utilizing SharePoint’s full metadata-based search across multiple, distributed file servers
  • Accelerate collaboration and user adoption

    by utilizing a familiar user experience, including the option to upload multiple files simultaneously
  • Enhance mobile content access

    by offering convenient thumbnail and preview displays of large files, rich media, and other file share content – such as CAD engineering files – within SharePoint

With DocAve File Share Navigator, you can easily view and access large files, rich media, and a variety of other file share content through SharePoint 2013 or SharePoint 2010. All files remain in your desired storage locations – locally or in public cloud offerings like Windows Azure or Dropbox – without the burdens and costs associated with SharePoint’s SQL Server® content database migration projects.

Utilizing File Share Navigator, all legacy files are displayed as links on SharePoint lists, helping administrators consolidate file server access into SharePoint and providing for local or remote end-user access without degrading SharePoint performance.

All Microsoft, All the Way

As with all AvePoint software, DocAve File Share Navigator utilizes only fully supported Microsoft methodologies and APIs.

Business Case for SharePoint File Share Management

To learn more about the importance of SharePoint file share management, please view our informative Business Case video narrated by AvePoint Product Manager Rebecca Wang:

Business Case for SharePoint File Share Management

To learn more about AvePoint’s solutions for integrating, optimizing, and managing file share content in SharePoint, please feel free to visit our File Share Management solution page.

Business Advantages for SharePoint File Share Management

  • Both local and remote users can preview and download file-based content directly on shared drives through SharePoint, without having to migrate content into SharePoint. End users can continue to access and manage content through file shares hosted on local networks or in public cloud offerings like Azure and Dropbox.

  • Decrease costs associated with migrating large files, rich media, and sizable volumes of file share content into SharePoint’s SQL Server content databases and diminish time lost from business interruption.

  • Utilize the familiar Windows Explorer user interface and the option to upload multiple files simultaneously to preserve end-user experience, facilitating SharePoint adoption and collaboration among knowledge workers.

    With File Share Navigator, your organization can access file types – such as rich media and large files more than 2 GB in size – that are normally blocked by native SharePoint. Other file types, such as PDF, PowerPoint and CAD (.dwg and .dxf) file extensions, can be exposed and previewed with ease, helping end users extend their productivity beyond native SharePoint’s limitations and hurdles.

  • File Share Navigator takes file management in SharePoint to the next level with enhanced support for large files and rich media. Users can access file types normally blocked by SharePoint, collaborate on files that exceed SharePoint’s 2 GB size limit, and even stream videos directly from the network share – all without adversely affecting SharePoint server performance.

  • Without having to install extra programs or burdening SQL Server resources, File Share Navigator enables users to easily preview large files – such as PowerPoint presentations, Word documents, Excel spreadsheets, PDF and CAD file extensions – via multiple end-points, including mobile devices.

Are you interested in:

  • Retiring your legacy file shares and making SharePoint the single point of access for your enterprise content/collaboration?

  • Utilizing all of SharePoint’s enterprise collaboration features such as document versioning, full text search, and workflows?

Please visit our DocAve Connector product page.

Technical Overview for SharePoint File Share Management

Screenshot Tour:

Legacy File Share Source

Legacy File Share Source

File Share Destination in SharePoint

File Share Destination in SharePoint

Preview File Share Content in SharePoint

Preview File Share Content in SharePoint

DocAve File Share Navigator Resources




Next Steps

30-day, Fully Functional Trial

Featured Video

Learn how AvePoint can help integrate File Share Content into SharePoint