Why IM Matters in Microsoft 365
Effective information management in Microsoft 365 means structuring, protecting, and controlling content using retention policies, metadata, and access controls to ensure compliance, and secure access. However, this approach comes with significant challenges:
- Information Governance Complexity: Managing the vast volume and variety of data in Microsoft 365, including proper classification, retention, and integration with legacy systems, is complex.
- Data Security and Compliance Risks: Organizations often struggle to align Microsoft 365’s built-in security and compliance features with their specific policies, leading to potential data breaches, accidental data exposure, and difficulties meeting regulatory requirements
The Challenge
- Unused or misclassified data can inflate storage costs and compliance risks
- Paying for unused or underutilized storage and licenses
- Paying for premium SharePoint storage when data is ROT and/or inactive
- Difficulty identifying and securing sensitive data across SharePoint, Teams, and OneDrive.
- Increased risk of data breaches and compliance penalties.
The AvePoint Difference
- Classify: Automatically classify Microsoft 365 content at scale with AI, apply sensitivity labels, and maintain continuous, compliant data governance.
- Secure: Automate policy enforcement, monitor permissions and data exposure, apply granular access controls, and ensure rapid recovery to protect Microsoft 365 information.
- Optimise: Automate storage management and lifecycle policies to reduce Microsoft 365 costs and maximize efficiency with centralized oversight and actionable insights.
- Save IT Budget: Lower Microsoft 365 storage costs by deleting redundant content, archiving inactive content, reclaiming unused licenses, and automating administration to prevent overspending.
Benefits
Reduce Microsoft 365 TCO:
Cut unnecessary costs by optimizing storage and licenses.
Enhance Security & Compliance:
Prevent data leaks and meet regulatory requirements with automated classification.
Boost Productivity:
Free up IT resources and empower teams with secure, organized data
A Robust Information Management Strategy
Turning Information into a Strategic Asset
Transform your Microsoft 365 data into a strategic asset with AvePoint-automate classification, enforce governance, and optimize storage to secure information and drive smarter decisions.
Optimize Retention and Reduce TCO
Optimize retention policies and automate data classification with AvePoint to reduce Microsoft 365 storage costs and lower total cost of ownership without complex administration.
Effortlessly Classify & Protect Personal Data in Unstructured Content
Automatically identify, classify, and protect confidential data in Microsoft 365, continuously monitoring and enforcing security policies across SharePoint, Teams, and OneDrive.
AvePoint’s Approach to Information Management Goes Beyond
AvePoint’s information management strategy is designed to deliver secure, compliant, and cost-effective control over data-transforming information from a liability into a strategic asset that supports digital transformation and business resilience.
With automated archiving, we don’t have to harass users to delete outdated content anymore. It allows us to fully leverage Microsoft 365, giving us space to move more data from file shares into our collaboration platform. Should something be archived that a user needs, they can easily restore it themselves.
Head of Competence Center Business Applications, Hero Group
Digital Information Analyst, Airways New Zealand
Every dollar that is spent on IT are dollars that can’t go back to the clubs and rescue efforts. It could mean the difference in a club having a rescue boat or extra jet rescue when they need it. With these solutions, we are successfully reducing our IT budget and putting more money into saving lives.
Manager - National ICT Unit, Surf Life Saving Australia
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