Get it—and keep it—together
Information management is critical to business success. Users must quickly find what they need, and organizations must manage risk. The RIM lifecycle starts with the capture and leads to eventual disposal or retention. Automation is critical, to avoid over-reliance on end users, and help compliance and records managers apply and enforce policies in bulk.
Whether you’re using Office 365, SharePoint, or a hybrid combo RIM can be a challenge due to limited information outcomes, lack of expertise, excessive user burden, no long-term preservation, lack of physical records support, limited auditing and reporting, and more.
Uncover information
To determine which policies are required, first find out what you’ve got. Then, define policies to store, classify, retain, or dispose of information.
Capture & classify
Automatically apply comprehensive classification schemes. User can use tags and terms to quickly find information, and admins and RMs can identify the right content for action.
Retain or dispose
Associate lifecycle management rules based on classification—including where content is stored, who has access, and retention period—to represent business needs with tech solutions
Report & enforce
System admins, compliance officers, and RMs must maintain oversight to validate disposal or retention actions, track user behavior, and identify potential violations
Smooth records & information management
With the AvePoint approach, RIM is made easy, automated, and enforceable. Improve information quality for your users, and compliance for your privacy, security, and records teams.
Scan to start
Scan data across enterprise systems against regulatory policies and specific needs using heat maps to prioritize risks
Tag in-place
Native applications integrate to store and tag content in Office 365, file shares, and SharePoint, minus disruptions
Validation
Validate user-driven classification with scanning and automated action to correct classification or storage location
Taxonomy
Drive enterprise classification and taxonomy to indicate security levels and associate proper info management policies
Re-location
Move or migrate information to correct location—on-prem or Office 365—and to the right drive, site, library, or group
Retain or dispose
Record and retain, or delete, according to your dynamic classification and information lifecycle management rules
Prove compliance
Ongoing monitoring, auditing, detailed reporting, and incident tracking shows corrections, and improvement over time
Role-based reports
Highlight trends and risks from an intuitive reporting dashboard and export action reports to show ongoing progress
Archiver
Intelligently archive and automate content lifecycle management for files, mail, items, conversations, and more, based on custom business rules.
Cloud Archiving
Archive, retain, or remove out-of-date content from Groups, SharePoint Online, and OneDrive for Business to optimize storage.
Cloud Governance
Implement an extensible Office 365 governance strategy that empowers users, is easy to maintain and scales as your organization adopts to the cloud.
Cloud Records
Manage Office 365 content and physical records together. Create and oversee classification schemes, and flexible retention and disposal rules.
Data Validation & Classification
Identify and map data as it flows through on-premises and cloud-based systems, prioritize what’s to be protected and from whom, and determine the data’s lifecycle.
File Share Archiver
Enable content lifecycle management for file shares. Move content to cool storage to cut costs, improve data quality, and maintain discoverability.
Governance Automation
Automate SharePoint and Office 365 lifecycle management—from provisioning to archiving, and more. Enable controlled release of new features to drive adoption and enforce policies.
Office Connect
Merge content from Microsoft Outlook, Office, and Windows File Explorer into SharePoint and Office 365. Enhance productivity with easy sharing and seamless integration.
Records
Define, manage, and enforce classification, retention, and disposal policies for content and physical records.
We’re all about breaking records Just not your records management processes
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