Records management

Records management for Microsoft 365, redefined.

You’ve got records management duties. AvePoint’s got SaaS solutions. Don’t burden Records Managers and end users with basic tasks. Let Cloud Records handle your physical records alongside electronic Microsoft Office 365 and file system content—from creation to elimination—while adhering to record retention policies and regulations.

WATCH: The Invisible Super Hero
Capture

View and manage a SharePoint environment to find out what you’ve got, where it is, who has access, and the risk level.

Manage

Oversee your information outcomes, report on all actions performed, and manage a classification scheme or taxonomy.

Dispose

Manage information lifecycles and associate outcomes with business rules to remove, retain, archive or destroy content.

Compliance standards
COMPLIANCE MADE EASY

Cloud Records is built with your legislative and regulatory compliance standards in mind

Whether you need to follow standards published by the National Archives of Australia, Archives New Zealand, US National Archives and Records Administration (NARA), or National Archives of Singapore, Cloud Records is built to assist you in complying with many standards globally.

CASE STUDY: Cardinia Shire Council
Information Security Registered Assessors Program (IRAP) (AUS)

We have had our AOS platform IRAP assessed including Clour Records to an official level making it easier for departments to onboard their solutions with confidence that they meet a high-security standard.

FedRAMP (moderate) Authorized (US)

U.S. public sector entities that are in a Microsoft GCC or GCC-High instance can take advantage of our FedRAMP (moderate) Authorized solutions including Cloud Records.

Victorian Electronic Records Strategy (VERS)(AUS)

The Public Office of Victoria (PROV) has certified that government agencies and enterprise customers alike can leverage Cloud Records and has deemed it a VERS compliant solution.

Microsoft surface cloud records1
YOUR RECORDS, RULED

Manage information lifecycles not end users

Apply automated business rules to manage your Microsoft Office 365 content, Exchange Online, file systems, and physical records—from creation, to classification, and retention—to achieve compliance without user intervention. Maintain oversight with built-in reporting and auditing, all from our SaaS application.

One interface for all

Configure and manage classification schemes, retention and disposal rules, reporting, and physical records.

Flexible rules

Apply rules to content—either ad-hoc or automatically—using any combination of metadata to drive lifecycle actions and outcomes.

Fast insights access

Proactively monitor user actions with out-of-the-box reporting, and interrogate audit trails.

Let’s get physical

Manage physical records alongside your electronic Microsoft Office 365 content. Make requests, keep track, and react.

Management dashboard

Get quick answers to top-of-mind questions through a graphical dashboard that’s designed for Records Managers.

Cloud Records for Office 365
SIMPLICITY FOR ALL

Ease the Microsoft Office 365 workload for your records manager

Provide your Records Managers an intuitive, fit-for-purpose, single-pane-of-glass interface to do their jobs. Cloud Records brings order to SharePoint Online and Exchange Online while removing the burden of traditional records management.

Content Classification

Manage a classification scheme or file plan, or apply multiple rules to a single classification and set term expiration.

Taxonomy Management

View settings, choose to apply an entire term set, subset of a term or set, or default term to a Microsoft Office 365 location.

Retention & disposal

Build business rules to manage an information lifecycle. Use action or date-based triggers or metadata to drive rules.

Choose your rule

Delete, retain, declare, or export content based on business rules. Configurable rules will automatically react.

Reporting

Records Managers will be able to proactively manage information outcomes with comprehensive out-of-the-box reporting.

Audit records actions

Interrogate audit trails of actions performed on an item, or by a specific user to ensure and document record integrity.

Physical records

Request existing files or create new ones. Maintain oversight and perform space management activities with reporting.

Data Visualization

View reports through a dashboard that displays number of managed items, destroyed records, outstanding tasks, and more.

DOWNLOADS & RESOURCES
AvePoint Cloud Records vs Microsoft 365 Native Functionality

Learn how Cloud Records enhances M365 native functionality. Continue Reading

Just for the record...

AvePoint Cloud Records is the best