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How to Extend #Office365 #RecordsManagement Capabilities

Are you a government records manager and need better government records management tools? Check out our Ultimate Records Management Resource Kit today! 

While the recent innovations for information management in Office 365 are exciting, for organizations with more complex requirements or those in highly-regulated environments, there are still some gaps in end-to-end life cycle management.

AvePoint’s information management solutions for on-premises, online or hybrid implementations allow organizations to meet these challenges head on, without the need for end user intervention or involvement.

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Automated Classification Schemes

AvePoint Cloud Records enables information managers to define the appropriate terms in a file plan or classification scheme and apply them to content. This means information is automatically designated for capture, retrieval, maintenance, disposal and preservation of records in Office 365 or SharePoint on-premises from a single interface.

Struggling with cloud records limitations in Office 365? Check this out. Click To Tweet

In addition to making the tasks associated with classification and taxonomy more streamlined, the single interface also allows information managers to oversee the process from start to finish, removing any declaration and classification burdens for end users.

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Intuitive Retention and Disposal Rules

With AvePoint Cloud Records, information managers can also establish business rules and set actions to manage how and when preservation and disposal activities are implemented. Rules can be based on a variety of criteria, from date to metadata, to type of action.

To ensure the rules are enacted in ways that best meet the needs of the organization, these business rules can be applied automatically or manually. Multiple rules can also be applied to terms in your classification scheme or file plan, allowing an information manager to build out a life cycle for the content to follow.

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If you want to learn more about records management in Office 365, check out our free eBook, “Best Practices Guide: Records Management for the Digital Era.”

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Brent Middleton
Brent Middleton
As the former Content Marketing Specialist for AvePoint, Brent led the strategy and direction of all AvePoint's blog properties.


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