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To address immediate business needs, the foundation
implemented AvePoint Online Services (AOS), an Azure-hosted
Software-as-a-Service (SaaS) solution for Office 365 management.
Specifically, the foundation uses AOS' Backup and Restore functionality
to protect and quickly recover all content in Office 365 – including
Exchange Online, SharePoint Online, and OneDrive for Business.
“After viewing the demo, I saw how easy it is to
perform a granular restoration,” the IT manager said. “Before AvePoint
Online Services, we had to create a separate container for the user’s
data and restore the entire mailbox. It would take anywhere from half an
hour to over an hour. Now, it only takes five minutes, and I can
restore at the item level.” The foundation also houses critical data in
SharePoint Online. With collaboration at the heart of the foundation’s
daily operations, administrators are now equipped to quickly restore
important content for end users, eliminating any disruption due to long
recovery times.
The foundation also sees time-saving benefits with
AOS' backup scheduling and reporting capabilities. “We now run daily
backups and receive daily job reports for Exchange Online,” the IT
manager said. With backups running on a scheduled basis, administrators
stay informed through automated email reports that let him know jobs
were completed successfully.
Having a SaaS solution for Office 365 management has
proven to be a highly valuable time-saver for the foundation. “With
AOS, managing Office 365 is so much easier,” the IT manager said. “There
was no server installation required, and it saves me the headache of
managing Exchange Online with tools hosted in house.”
Though the foundation still maintains an on-premises
Windows SharePoint Server (WSS) 3.0 deployment with less than one
gigabyte (GB) of data, it plans to go all-in with the cloud in the near
future. With AOS, the foundation is empowered to maintain the same level
of control over SharePoint Online as it would with SharePoint
on-premises. When data is moved from file servers to the cloud, the
foundation has AOS' full-fidelity restructuring and granular deployment
capabilities available to easily customize its Office 365 architecture.
“I want to make it very simple for the users to know where to go to get
their files,” the IT manager said. “I don’t find it easy to map drives
in Office 365 with the tools provided by Microsoft.”
In order to get its on-premises SharePoint content
to the cloud, the IT team also plans to use AvePoint’s DocAve Migrator.
DocAve Migrator provides an efficient, cost-effective solution for
migrating business-critical content from various electronic repositories
into the latest, feature-rich releases of SharePoint, including
SharePoint Online. “With DocAve Migrator, I’ll be able to easily move
data from our Meeting Workspaces in SharePoint to SharePoint Online
containers that I can create on the fly,” the IT manager said. “It will
be a much simpler process than what I envisioned and a real time saver.”