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Through her conversations with Microsoft, Abrahamson
learned about AvePoint’s DocAve Software Platform – the enterprise-class
management platform for SharePoint governance. DocAve Migrator enables
quick consolidation of enterprise content from previous SharePoint
versions into SharePoint Online. “I saw a demo and saw how easy it was
to use DocAve,” Abrahamson said. “It only took me about ten minutes to
learn how to use it.”
Abrahamson was able to utilize DocAve to
automatically move content from MOSS 2007 to mapped elements in
SharePoint Online. DocAve’s single web-based user interface enabled
simplified, swift completion of migration jobs. “I was able to migrate a
list with 30,000 items directly to SharePoint Online in ten minutes
with DocAve,” Abrahamson said. “That would have taken me at least an
hour and a half without the software.”
DocAve’s granular content migration and customizable
job scheduling abilities allowed Abrahamson to plan the migration
according to CCRH’s business needs and timetables. By selectively
migrating only the content that was needed in the new environment,
Abrahamson was able to reduce CCRH’s total SharePoint data by
approximately 14 percent upon migration. “We had an event calendar with
more than 400,000 entries, and not all of it needed to be carried over
to SharePoint Online,” Abrahamson said. “With DocAve, I was able to set a
filter with conditions that would only migrate items created after
January 2012, so we were only migrating recent and relevant information
to our business.”
Throughout the migration process, DocAve ensured all
folder structures, document properties, and associated metadata, as
well as permissions and access controls, were retained with full
fidelity. “One of the biggest concerns in a migration is that someone
might get access to something they’re not supposed to when you’re
setting up permissions in the new environment,” Abrahamson said. “By
automating the migration with DocAve and retaining all permissions
throughout the process, we were able to ensure compliance with our
internal policies.”
In addition to DocAve Migrator, Abrahamson was able
to use DocAve Content Manager to easily restructure content within
CCRH’s SharePoint Online environment. “DocAve Content Manager was so
easy to use,” Abrahamson said. “You just click where you want the
content to go and it just goes, taking permissions and metadata with
it.”