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At the consultant’s suggestion, Rees and his team investigated AvePoint’s DocAve Connector. DocAve Connector allows end users to collaborate upon network file shares directly through SharePoint without the need to migrate data into SharePoint’s content database. “By accessing our file share content without migrating the data into SharePoint, we could utilize the granular restore functionality in our file system to avoid any potential data recovery challenges,” Rees said. “After viewing a demo and seeing the product’s capabilities, we implemented DocAve Connector into our environment.”
With DocAve Connector, CMC administrators were able to centralize all file share assets in SharePoint and make them available to end users through customizable SharePoint libraries. End users, meanwhile, remained unaware that content they accessed through SharePoint team sites, department sites, and document libraries actually resided outside of the system. “With DocAve Connector, our end users can collaborate on documents through SharePoint without knowing that their content is actually stored outside of the system in file shares,” Rees said. “We are able to set up customized libraries for them in order to ease the transition to the new system and help with adoption. So far we have set up 20 libraries by request of our end users.”
Most importantly, accessing file share content through SharePoint solved any potential data recovery challenges the company might have encountered. “Using our file system’s granular restore abilities, we are able to recover files for end users within 15 minutes and return the file within the day the request is made,” Rees said. “Thanks to DocAve Connector, this process is much less cumbersome than restoring an entire database to retrieve one file, which would have required more than one business day to return.”