M365 Spring Cleaning: Disposing Zombie Teams

How many of your organization's Teams are still relevant?

Few people in your organization are proactively reaching out to IT to let them know a project has been completed and the associated Team can be decommissioned, so chances are excellent your collaboration environment is littered with zombie Teams.

This makes your organization less productive and secure as content is harder to find and manage.

Even for organizations with good processes in place for identifying inactive Teams, the next challenge is effectively managing the end-of-life process.

A Team has data and a number of shared artifacts (Exchange mailboxes, OneNote Mailboxes, Planner boards, etc.) that need to be either deleted, archived, declared as a record or moved according to company policy and relevant industry or country data regulations. For many organizations, this process can both burden IT and pose a security/compliance risk.

Our experts will show you how to clean up your Microsoft Teams at scale using both native Microsoft 365 functionality and third-party solutions.

We’ll cover:

• What the process of recertification is, why its important, and how to do it

• Microsoft inactivity filters—how to use them effectively and when to supplement

• How to craft (customize and automate) policies around the virtual workspace end-of-life process

• Dealing with duplicative and ownerless Teams

• Handling records and sensitive information in Microsoft Teams (and how to know when a Team hosts that data)

• Creating a safety net against improper Team disposal and preventing Owners from triggering data loss