How To Reduce Office 365 Storage by 80% in 4 Steps

Actionable strategies for keeping your data levels sustainable long-term

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Event Information

  • 30 Minutes


Dux Raymond Sy

Microsoft Regional Director & MVP and AvePoint Chief Brand Officer

Justin Walker

Principal Solution Engineer, AvePoint

Don't Let Your Data Get Out Of Control.

Is your Office 365 storage increasing due to massive adoption in the last 18 months? Here are two inescapable trends: your organisation is going to produce data at an accelerated rate and storage across digital collaboration platforms is getting more expensive.

In this action-packed 30-minute webinar, we will provide step by step guidance for how to fight the powerful urge for organisations to hoard data and implement systemic solutions.

Your righteous victory will not only help keep costs manageable, it will also bring positive benefits for user productivity, knowledge management, and risk mitigation.

4 Steps To Reducing Storage:

  • Step 1: Cut Your ROT (Redundant Obsolete Trivial) Information

    Our (free!) discovery tool has helped thousands of organisations identify ROT within their on-premises and cloud environments, which can oftentimes consist of 30% of their overall data. We will not only show you best practices for uncovering and identifying ROT, but how to work within the organisation to appropriately disposition.

  • Step 2: Automate your lifecycle management

    Once you’ve gutted your ROT, you want to make sure you are keeping your newly cleaned environment tidy. We will show you strategies using native and third-party tools for how to identify inactive workspaces and unnecessary content and leverage automated business rules to clean them up.

  • Step 3: Adopt a defensible destruction approach

    For many organisations archiving is the too common answer for inactive workspaces or old data. However, archiving is just moving your problem to another place and –just like sweeping the mess from your bedroom to the closet—it's just not sustainable long term. Holding on to information that is no longer useful to the business can actually create more risk than deletion. We’ll share strategies your peers have used to identify, manage, and preserve records while defensibly destroying what needs to be destroyed.

  • Step 4: Backup Users To Remove Inactive Mailboxes and OneDrives

    When storage was cheap and plentiful, it was a common strategy to keep the accounts of departed employees for fear of deleting something important. Exporting PST files from a laptop and attaching them to a mailbox is also cumbersome. A smart backup strategy can ensure critical data is retained as long as needed and more efficiently dispersed to team members.

Storage Optimization

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