Microsoft 365 Spring Cleaning: Disposing of inactive Teams at scale

How many of your organisation's Microsoft Teams are still relevant?

Few people in your organisation are proactively reaching out to IT to let them know a project has been completed and the associated Microsoft Team can be decommissioned, so chances are your collaboration environment is littered with Teams no longer in use.

This makes it difficult for user to navigate, also difficult for IT to keep a clean environment for users and even more difficult for the Infosec teams to ensure content stays secure and relevant.

A Microsoft Team has data and a number of shared artifacts (Exchange mailboxes, OneNote Mailboxes, Planner boards, etc.) that need to be either deleted, archived, declared as a record or moved according to company policy and relevant industry or country data regulations. For many organisations, this process can both burden IT and pose a security/compliance risk.

Our experts will show you how to clean up your Microsoft Teams at scale using both native Microsoft 365 functionality and third-party solutions.

We’ll cover:

• What the process of recertification is, why it's important, and how to do it

• Microsoft inactivity filters—how to use them effectively and when to supplement

• How to craft (customise and automate) policies around the virtual workspace end-of-life process

• Dealing with duplicative and ownerless Teams

• Handling records and sensitive information in Microsoft Teams (and how to know when a Team hosts that data)

• Creating a safety net against improper Team disposal and preventing Owners from triggering data loss