Microsoft 365 Spring Cleaning: Disposing of inactive Teams at scale
Let’s talk Teams lifecycle management
Tuesday, July 20 @ 10:00 AM BST
Duration: 1 Hour
Yatindra Ranpura
Technical Solutions Professional at AvePointYatindra has been working in various technical roles over the past 12 years assisting organisations to make the most of their SharePoint infrastructures and build digital landscapes that align to their needs. This involves working from different perspectives and strands that form a part of the larger adoption and governance conversation.
Working as a Technical Solutions Professional, I am able to build solutions that bridge teams and people together using SharePoint, Teams and other Office 365 workloads. I have been fortunate enough to present in the SharePoint Community and at Microsoft conferences and love to hear customer success stories.
Damian Hallmark
Solutions Architect at AvePointDamian has a good understanding of the entire software development life-cycle from creation, requests for enhancement and bug fixes. He has overseen the delivery of functionality for Fortune 500 from concept through to delivery overseeing planned testing phases, to the final product release and its communication.
Damian has spent the past 8 years familiarising himself with many WW cultures, which has helped him understand customers and the particular cultures and nuances each present. Having joined as a Premium Support Technical Account Manager managed remotely from Boston, his responsibilities were the service delivery of highly customised support to RSA's EMEA Premium base. Specialties: Problem Solving/ Escalation Management/ Project Management/ Service Delivery/ Presales/ Technical Relationship Management
How many of your organisation's Microsoft Teams are still relevant?
Few people in your organisation are proactively reaching out to IT to let them know a project has been completed and the associated Microsoft Team can be decommissioned, so chances are your collaboration environment is littered with Teams no longer in use.
This makes it difficult for user to navigate, also difficult for IT to keep a clean environment for users and even more difficult for the Infosec teams to ensure content stays secure and relevant.
A Microsoft Team has data and a number of shared artifacts (Exchange mailboxes, OneNote Mailboxes, Planner boards, etc.) that need to be either deleted, archived, declared as a record or moved according to company policy and relevant industry or country data regulations. For many organisations, this process can both burden IT and pose a security/compliance risk.
Our experts will show you how to clean up your Microsoft Teams at scale using both native Microsoft 365 functionality and third-party solutions.
We’ll cover:
What the process of recertification is, why it's important, and how to do it
Microsoft inactivity filters—how to use them effectively and when to supplement
How to craft (customise and automate) policies around the virtual workspace end-of-life process
Dealing with duplicative and ownerless Teams
Handling records and sensitive information in Microsoft Teams (and how to know when a Team hosts that data)
Creating a safety net against improper Team disposal and preventing Owners from triggering data loss
Register today if you're in need of a more organised virtual workspace!
