Thanks to a tip from its team of developers, Central administrators learned that AvePoint’s DocAve Connector would enable the organisation to solve the challenge at hand. Part of the DocAve Software Platform, DocAve Connector allows organisations to present and manage file share documents and content directly in SharePoint without migration. Central engaged AvePoint partner NEC Australia in order to help with the implementation of the product. “DocAve Connector allows us to store our files on our file share and provide centralised, online access to them through our thousands of SharePoint sites,” Jodie said.
DocAve provides Central students and lecturers a single point of access through SharePoint. In addition to enabling online access to educational resources across campus, Central could also take advantage of SharePoint’s enhanced workflow, approval, versioning, and full-text search capabilities, making the Learning Resources content easy to access, utilize, and manage. “In addition to convenience for our students and lecturers, delivering our Learning Resources environment through SharePoint has decreased the cost of printing across campus by approximately 10 percent,” Jodie said. “This is thanks to the fact that, by connecting our file shares to SharePoint, DocAve enables our students to access their content online through one central repository.”
By storing all Learning Resources content in file shares, Central was able to avoid dramatically increasing storage on SharePoint’s SQL Server content databases – which would cause a significant increase in expenses. “Our project began by connecting 15,000 files to SharePoint using DocAve Connector,” Jodie said. “In the next year, however, our Learning Repository will expand to more than 100,000 files and several terabytes of data in total.”