In order to identify excessive cloud expenditures, AvePoint deployed AIR’s Advisor module to conduct a Cost Savings Report to identify long-term, low-utilization virtual machines (VM) across its Azure subscriptions.
AIR was also able to give AvePoint increased visibility into its power-on trend, CPU usage, expense item list and other details of its deployed virtual machines. By using this function, the IT department was able to contact corresponding resource owners to reduce VMs’ specifications or delete VMs when they were no longer needed, thereby optimizing resources.
As business has grown in North America and Europe, the AvePoint management team wanted to better understand the corresponding Azure usage for those regions.
The IT Department created a Data Center Cost Report through the AIR’s Report Module showing the detailed cost of particular data centers serving those regions over the period of time in question. This report helped AvePoint’s management conclude the growth in usage was aligned with the development of new business and within the parameters of a healthy sales model.
AvePoint also leveraged AIR’s Insight Module to centrally monitor and view newly added Azure resource services with higher than average costs. This helped AvePoint detect abnormal resource utilization, shut down non-compliant resources, and avoid waste in real-time.
AvePoint’s IT Department has also deployed AIR as part of its regular reporting to senior management.
For example, the department uses AIR’s Report Module to create an Increase/Decrease Cost Change Report to communicate with various subscription managers and compile detailed background on why Azure expenses have increased or decreased over the past month.
Additionally, the department can automatically tag department subscriptions with different properties or allow departments to customize their tag structures according to business needs and relationships using Smart Tags in AIR’s Resource Manager module.
Now, AvePoint’s management can see the company’s Azure expenditure across different departments and products, accompanied with other core data, like human input and operating revenue.
“Being able to pivot resources by multiple tags is one of the big pieces we were missing in native billing interfaces, and makes all the difference in justifying costs,” said Hodges.
This has resulted in countless operational solutions that have consistently improved employee productivity and product profitability.