Records management, redefined.

You’ve got records management duties. AvePoint’s got SaaS solutions. Don’t burden Records Managers and end users with basic tasks. Let Cloud Records handle your physical records alongside electronic content—from creation to elimination—while adhering to policies and regulations.

Capture

View and manage a SharePoint environment to find out what you’ve got, where it is, who has access, and the risk level.

Manage

Oversee your information outcomes, report on all actions performed, and manage a classification scheme or taxonomy.

Dispose

Manage information lifecycles and associate outcomes with business rules to remove, retain, archive or destroy content.

Cloud Records for Office 365

Cloud Records is powered by AvePoint Cloud

Learn about AvePoint Cloud

Your records, ruled

Apply automated business rules to manage your Office 365 content and physical records—from creation, to classification, and retention—to achieve compliance without user intervention. Maintain oversight with built-in reporting and auditing, all from our SaaS application.

One interface for all

Automatically configure and manage a classification scheme, apply retention and disposal rules, and apply terms.

Flexible rules

Build business rules automatically or ad-hoc to determine action- or date-based lifecycle outcomes, using any metadata.

Fast insights access

Proactively report on actions performed by a user with out-of-the-box reporting and interrogate audit trails of action.

Let’s get physical

Manage physical records alongside your electronic Office 365 content. Make requests, keep track, and react.

Management dashboard

Records Managers can view visual reports through a dashboard where updates are sent to them in a graphical interface.

Simplify your records manager’s job

Provide your Records Managers an intuitive, fit-for-purpose, single-pane-of-glass interface to do their jobs. Cloud Records brings order while removing the burden of traditional records management.

Cloud Records for Office 365

Classification

Manage a classification scheme or file plan, or apply multiple rules to a single classification and set term expiration.

Taxonomy

View settings, choose to apply an entire term set, subset of a term or set, or default term to an Office 365 location.

Retention & disposal

Build business rules to manage an information lifecycle. Use action or date-based triggers or metadata to drive rules.

Choose your rule

Delete, retain, declare, or export content based on business rules. Configurable rules will automatically react.

Reporting

Records Managers will be able to proactively manage information outcomes with comprehensive out-of-the-box reporting.

Auditing

Interrogate audit trails of actions performed on an item, or by a specific user to ensure and document record integrity.

Physical records

Request existing files or create new ones. Maintain oversight and perform space management activities with reporting.

Visualization

View reports through a dashboard that displays number of managed items, destroyed records, outstanding tasks, and more.

It’s amazing how AvePoint Online Services has all the features we need to reduce the IT administration burden.

Mr. Yuji Ohnishi

Information Solution Department, Sysmex Corporation

Solutions Provided

Cloud Backup

Easy for users

Fully automate records rules with manual approval or run them with user or business owner input. Whatever your organization requires, we give you the level of automation you need.

Even easier for RMs

Built by Records Managers, for Records Managers. Don’t sift through multiple Office 365 interfaces to achieve your policy goals or hope end users to make the right decisions.

Servers get SaaS-y

Cloud Records is a SaaS application, 100% hosted in Microsoft Azure. No installs or servers, and updates are automatic so you’re always up-to-date on Microsoft’s latest features.

Just for the record... AvePoint Cloud Records is the best

Free trial