La solution AvePoint
To enhance its ability to manage SharePoint, Spitäler
fmi implemented AvePoint’s fully integrated platform, DocAve Software.
“With AvePoint, we found the solutions we needed,” Schläpfer said.
“DocAve allows us to manage multiple aspects of SharePoint from a
centralized platform. Knowing that we can easily manage SharePoint with
DocAve means we can focus on SharePoint’s growth and development without
wasting too much energy on things like backup.”
With DocAve Content Manager, IT can easily copy
SharePoint content through ribbon-based controls and easy-to-use
wizards. This significantly improves the team’s ability to create
SharePoint work spaces and document repositories for its employees and
partners, which drives platform adoption. Where previously IT created
new sites from scratch, DocAve allows the team to use any site as a
template and easily recreate it. “Since we implemented DocAve, we’ve
created 200 new sites,” Schläpfer said. “We’ve simplified the process so
it takes around 15 minutes to create a new site, where it used to take
45 minutes. Not only has productivity gone up with DocAve, but we’ve
also avoided many potential errors in site creation – making us more
efficient.”
In addition to copying SharePoint sites, DocAve also
allows the organization to easily restructure its environment while
retaining all data with full fidelity. This is especially important for
Spitäler fmi, because it has the ability to move content such as items,
lists, and sites while retaining the relationships with the metadata
term store. “With DocAve, it is simple to copy new sites with metadata
intact,” Schläpfer said. ”This was not possible with native SharePoint.”
Native SharePoint capabilities also prevented the IT
team from conducting backups and restores in a way that met
organizational needs. Out-of-the-box, restoring an individual item in
SharePoint involves locating the target item in SQL backup, sending it
to a staging environment, and possibly losing metadata in the process.
“DocAve Backup and Restore not only lets us recover SharePoint content
down to the item level, but more importantly, we can granularly restore
our Nintex forms and workflows,” Schläpfer said. “As we increase our use
of workflows, we can work to optimize them without worrying about
losing any work. DocAve allows us to easily restore workflows with full
fidelity to keep things running smoothly.”
DocAve also shortens the time it takes IT to restore
items, workflows, and sites. “We recently had to restore a complete
site,” Schläpfer said. “Using DocAve, the restore process is much less
tedious, and we do not worry about losing any data. It is also very easy
to use. Team members with different levels of IT experience could learn
to perform restores using DocAve.”