Data is everywhere – structured or unstructured, it flows throughout information gateways, websites, and web applications, is shared through instant messaging and collaboration systems, and ultimately rests in data repositories, databases, and file shares. Understanding what and where this data is and properly classifying it will allow you to set the appropriate levels of protection in place to ensure you’re in compliance with external and internal regulations.
In the modern workplace, however, information that could once be seen as a risk can also viewed as an asset when accessed and protected appropriately. As organizations begin think about this dark data and, in particular, information about their customers as an unrealized resource, much of that data may be lost in data silos, inappropriately shared through social collaboration technologies, or simply left undiscoverable and unprotected.
There are increasing pressures on companies “to do more with less” and to empower employees, business associates, and customers through the use of the latest and greatest technologies. Along with the promise and benefits of the technology comes the reality of security vulnerabilities that cannot be ignored. Are inappropriate discussions happening over instant messaging services? Is sensitive or confidential information being shared through enterprise social networks? Are privacy and compliance policies being circumvented, either deliberately or inadvertently, by the way data is stored in structured databases?
AvePoint Compliance Guardian addresses these very same concerns at the enterprise content level, allowing organizations to document policies, implement and measure them, and demonstrate conformance through a comprehensive “say it, do it, prove it” approach to data governance and risk management. Today, we are excited to announce the latest version of the platform – Service Pack (SP) 3 – with new features that offer enhanced support across the following business-critical information systems:
- Extended Support for Social: Discover data and perform compliance scans in Yammer websites, Yammer apps, or Yammer web parts while connected to Compliance Guardian. Scan Yammer messages posted from Yammer websites or apps, delete messages, or send alerts to stakeholders if any issue is detected.
- New Support for Structured Databases: Scan Microsoft SQL Server and Oracle databases, and generate reports for stakeholders to view.
- New Support for Instant Messaging: Archive Microsoft Lync conversations, search for specific content from archived conversations, export conversations to third-party record management systems for further legal review, and scan archived conversations to address privacy and information security violations.
Business has expanded beyond the traditional email and Word document exchanges – and as enterprise social networking and instant messaging platforms become commonplace in organizations, there is an ever-increasing need to monitor them for potential risk. Compliance Guardian provides a unified and centralized risk management and data governance system that reflects how enterprise organizations work today, and helps ensure information is available to people who should have access to it and protected from people who should not.
To learn more and request a free demo of Compliance Guardian, please visit our product page today.