Storage Manager allows organizations to:
As an integrated product part of the DocAve Software Platform, DocAve Storage Manager provides a seamless solution to implement, enforce, and manage information lifecycle governance policies, ensuring all SharePoint content is fully protected and managed regardless of where it resides.
All Microsoft, All the Way
As with all AvePoint software, DocAve Storage Manager utilizes only fully supported Microsoft methodologies and APIs.
As Microsoft SharePoint becomes the central repository for enterprise content within organizations, increasing user adoption and integration from data sources can cause unstructured data, called BLOBs, to consume up to 95 percent of SharePoint SQL Server space.
Databases like SQL Server are designed to handle relational data of relatively small size (smaller than most Office documents!). However, for BLOBs, databases like SQL are not optimal. If ignored, BLOBs can lead to database performance and user experience degradation.
SQL Server licensing is relatively expensive when compared to file-based storage. Another more cost-efficient option is to extend this BLOB content directly to file-based storage, while providing limitless user access to the BLOB content via SharePoint. To do this, administrators can:
With DocAve Storage Manager, BLOBs are never stored on the SQL Server content databases, meaning SharePoint 2013 and SharePoint 2010 can perform optimally, your SQL Server resources can be utilized efficiently, and your database costs can be kept to an absolute minimum.
Free up SQL Storage space, and save on SQL Server licensing costs, by leveraging existing storage investments and seamlessly externalizing BLOB content from SQL Server content databases to less expensive or hierarchical storage systems.
Remove unstructured data from SQL Server content databases instantly or on a scheduled basis for enriched performance and shortened response times.
Because DocAve leverages Microsoft’s fully supported EBS and RBS APIs, users maintain seamless access to – and interaction with – externalized content, which works with SharePoint management functions including alerts, workflows, versioning, Microsoft® Office applications, and most third-party applications.
Since DocAve is a fully integrated platform, DocAve’s powerful management and protection solutions help ensure all SharePoint assets – including externalized content – are fully protected and managed no matter where they reside.
Utilize detailed reports on storage consumption, stubs, and BLOBs to identify content databases and physical devices with orphan objects for easier cleanup. Provide administrators with a greater understanding of their storage usage and a better grasp of ROI from DocAve Storage Manager and DocAve Connector.
Leverage multiple rules for real time externalization based on file size, and combine with scheduled externalization based on any document property including created or last modified time and/or size, for truly comprehensive hierarchical storage management.
Externalize BLOBs to any network addressable file share, File Transfer Protocol system, or cloud-based storage system. Overlay externalization rules to leverage HSM systems for SharePoint content storage to optimize storage resources and costs.
Store BLOB content on leading hardware and cloud storage systems to leverage advanced features such as de-duplication, self-healing, and enhanced disaster recovery. Supported storage platforms include Box, Dropbox, and OneDrive for Business, as well as advanced storage systems from EMC, Dell, NetApp, Windows, Rackspace, and Amazon.
All content offloaded to logical devices by DocAve Storage Manager can be managed using all of SharePoint’s management and collaboration tools as if it were residing directly in SharePoint’s SQL Server content databases.
All data residing in file-based storage is fully integrated with SharePoint’s full-text search functionality, as well as all other search tools that leverage the standard SharePoint API.
Utilize storage reports to compare the amount of optimized data against data found in SQL Server content databases, including the percentage of optimized data externalized by DocAve Storage Manager, DocAve Connector or a third-party tool.
List all extended items within a selected scope in an Excel or CSV file to view item statistics such as full SharePoint path, file size, stub database, RBS ID and BLOB ID, physical device name and folder path, provider (whether externalized with EBS or RBS), and orphan stub indicator.
Access graphs to easily view how many orphan stubs are in each database, the amount of space being occupied by BLOBs, and in which physical devices BLOBs are located.
Not fully migrated to SharePoint 2010 or yet?
Find out how DocAve helped Prairie South School Division administrators save time managing SharePoint and address challenges in the areas of end-user adoption, maintenance, governance, and platform scalability.
This document is intended to provide a comprehensive and balanced examination of SharePoint storage concepts and issues, and to equip you to fully understand, communicate and make informed decisions about the role of BLOB externalization in your storage architecture.
Still on a prior version of SharePoint?
AVEPOINT IS THE ESTABLISHED LEADER IN ENTERPRISE-CLASS BIG DATA MANAGEMENT, GOVERNANCE, AND COMPLIANCE SOFTWARE SOLUTIONS FOR NEXT-GENERATION SOCIAL COLLABORATION PLATFORMS. FOUNDED IN 2001 AND HEADQUARTERED IN JERSEY CITY, NJ, AVEPOINT SERVES MORE THAN 13,000 ORGANIZATIONS WORLDWIDE, WITH FOCUSED PRACTICES IN THE ENERGY AND UTILITIES; FINANCIAL SERVICES; HEALTHCARE AND PHARMACEUTICALS; AND PUBLIC SECTOR INDUSTRIES.