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SharePoint Storage Management

SharePoint Storage Management

DocAve Storage Manager for Microsoft® SharePoint® Storage Management

Optimize. Reduce accumulating storage costs and optimize platform performance for SharePoint 2013 and SharePoint 2010 with real-time or scheduled content externalization.

Storage Manager allows organizations to:

  • Reduce SharePoint total cost of ownership

    by utilizing hierarchical storage management (HSM) systems for binary large object (BLOB) storage
  • Improve user experience

    by optimizing SQL Server® resources, while maintaining seamless user access and interaction to externalized content
  • Manage and protect offloaded content as if it resided directly in SharePoint’s SQL Server content databases

    by utilizing all of SharePoint’s management and collaboration tools
  • Comply with information governance policies for content lifecycle management

    by transferring BLOB files according to highly customizable business rules
  • Ensure all BLOBs work with SharePoint management functions and most third-party applications

    by leveraging Microsoft’s fully supported external BLOB storage (EBS) or remote BLOB storage (RBS) APIs

As an integrated product part of the DocAve Software Platform, DocAve Storage Manager provides a seamless solution to implement, enforce, and manage information lifecycle governance policies, ensuring all SharePoint content is fully protected and managed regardless of where it resides.

All Microsoft, All the Way

As with all AvePoint software, DocAve Storage Manager utilizes only fully supported Microsoft methodologies and APIs.

DocAve Storage Manager Case for Extending BLOBs

As Microsoft SharePoint becomes the central repository for enterprise content within organizations, increasing user adoption and integration from data sources can cause unstructured data, called BLOBs, to consume up to 95 percent of SharePoint SQL Server space.

Databases like SQL Server are designed to handle relational data of relatively small size (smaller than most Office documents!). However, for BLOBs, databases like SQL are not optimal. If ignored, BLOBs can lead to database performance and user experience degradation.

SQL Server licensing is relatively expensive when compared to file-based storage. Another more cost-efficient option is to extend this BLOB content directly to file-based storage, while providing limitless user access to the BLOB content via SharePoint. To do this, administrators can:

  • Write custom code that leverages Microsoft’s APIs to create their own BLOB management functionality
  • Buy an expensive third-party tool
  • Use AvePoint’s DocAve Storage Manager

With DocAve Storage Manager, BLOBs are never stored on the SQL Server content databases, meaning SharePoint 2013 and SharePoint 2010 can perform optimally, your SQL Server resources can be utilized efficiently, and your database costs can be kept to an absolute minimum.

Feature Comparison: RBS FILESTREAM Provider and DocAve Storage Manager

Business Advantages of SharePoint Storage Management

Technical Overview for SharePoint Storage Management

Screenshot Tour:

Create a Scheduled Rule

Create a Scheduled Rule

SQL and Optimized Data Comparison Report

SQL and Optimized Data Comparison Report

Orphan Stub Details Report

Orphan Stub Details Report

  • Leverage multiple rules for real time externalization based on file size, and combine with scheduled externalization based on any document property including created or last modified time and/or size, for truly comprehensive hierarchical storage management.

  • Externalize BLOBs to any network addressable file share, File Transfer Protocol system, or cloud-based storage system. Overlay externalization rules to leverage HSM systems for SharePoint content storage to optimize storage resources and costs.

  • Store BLOB content on leading hardware and cloud storage systems to leverage advanced features such as de-duplication, self-healing, and enhanced disaster recovery. Supported storage platforms include Box, Dropbox, and OneDrive for Business, as well as advanced storage systems from EMC, Dell, NetApp, Windows, Rackspace, and Amazon.

  • All content offloaded to logical devices by DocAve Storage Manager can be managed using all of SharePoint’s management and collaboration tools as if it were residing directly in SharePoint’s SQL Server content databases.

  • All data residing in file-based storage is fully integrated with SharePoint’s full-text search functionality, as well as all other search tools that leverage the standard SharePoint API.

  • Utilize storage reports to compare the amount of optimized data against data found in SQL Server content databases, including the percentage of optimized data externalized by DocAve Storage Manager, DocAve Connector or a third-party tool.

  • List all extended items within a selected scope in an Excel or CSV file to view item statistics such as full SharePoint path, file size, stub database, RBS ID and BLOB ID, physical device name and folder path, provider (whether externalized with EBS or RBS), and orphan stub indicator.

  • Access graphs to easily view how many orphan stubs are in each database, the amount of space being occupied by BLOBs, and in which physical devices BLOBs are located.

DocAve Storage Manager Resources

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Case Studies:

Read more Customer Success Stories

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Solution Briefs:

  • Optimizing SharePoint Storage
    Leverage DocAve's Storage Optimization solutions to Optimize Microsoft SharePoint 2010 performance and reduce SharePoint total cost of ownership (TCO).

Explore all of our available Solution Briefs

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White Papers:

  • Optimize SharePoint Storage with BLOB Externalization

    This document is intended to provide a comprehensive and balanced examination of SharePoint storage concepts and issues, and to equip you to fully understand, communicate and make informed decisions about the role of BLOB externalization in your storage architecture.

Peruse our collection of available white papers