Your information is an asset. Turn it into an advantage.

• CONTROL

  Improve access and accuracy

  Manage information lifecycles, not end users

  You’ve got records management duties, we’ve got SaaS solutions. Easily automate business rules to manage your entire content lifecycle—from creation to classification and retention. Control your content from a centralized command center, managing electronic content from Microsoft 365, SharePoint on-premises, Exchange Online, social media, and file systems directly alongside physical records.

  

  Apply information classification directly to content automatically, with no need for end user involvement

  Oversee your information outcomes, report on all actions performed, and manage a classification scheme or taxonomy

  Manage information lifecycles and associate outcomes with business rules to remove, retain, archive or destroy content

• STORAGE

  Decrease storage spend

  Is your content reaching a record high?

  Many organizations have seen their data volume grow significantly in recent years as organizations adopted collaboration solutions, remote work became the norm, and users regularly work across multiple devices. Reduce data storage costs and mitigate potential overage fees by configuring and managing classification schemes and applying automated retention and disposal rules.

  

  Apply default retention and disposal outcomes to records based on business-defined criteria

  Proactively mitigate increases in data-related storage costs

  Maintain oversight with built-in reporting and auditing

• COMPLIANCE

  We've got you covered

  Ensure compliance with regulatory or organizational standards

  Reviewed and certified by leading global authorities, Cloud Records is built to achieve compliance with your company’s own policies as well as rapidly changing regulatory requirements at the local, state, and federal level. Rest easy knowing that you’re not holding on to too much—or too little—information, which means less risk of fines, brand injury, loss of assets, litigation, and exposure.

  

  Classify content correctly, allowing proper lifecycle policies to be followed

  Dispose of unnecessary content in a defensible way

  Advanced search makes finding information for access requests quick and easy

• EFFICIENCY

  Manage information, not end users

  Drive productivity and a better user experience

  Give your end users a better experience by lifting the burden of information management off their shoulders. Plus, with no need for employees to spend time searching for data or re-creating content that can’t be found, you’ll see productivity gains, as well. Empower users to find the information they need quickly so they can get right back to the task at hand.

  

  Save time with automated content classification

  Remove traditional information management tasks from end users by using automated actions

  Save content easily and efficiently with Office and email integration tools

• OVERSIGHT

  Prove progress

  Keep an eye on your content with built-in reporting

  Streamline your information management with a single-pane-of-glass solution that manages electronic and physical content from a simple, intuitive interface. Get quick answers to top-of-mind questions through a graphical dashboard that’s designed for Records Managers, by Records Managers. Enable security-trimmed search results and reporting with delegated administration.

  

  Centralized dashboard gives you greater transparency and control

  Proactively monitor user actions with out-of-the-box reporting, and interrogate audit trails.

  Control admin oversight with role-based access and security trimming of content repositories