Sharing is Caring

Congratulations, you have successfully activated AvePoint Insights. 

Start to identify and prioritize critical issues based on your organization's definition of risk, focusing on sensitive content, external users, shadow users, and anonymous links. 

With AvePoint Insights, here are the types of risks you can assess:

1. Over-sharing:

• External User Access: Identify and manage the risk associated with sharing content with external users. This includes assessing who has access, what they have access to, and whether that access is appropriate.
• Anonymous Links: Detect and manage the risks associated with anonymous sharing links, which can lead to uncontrolled access to sensitive information.
• Direct Sharing Prevention: Prevent users from directly sharing sensitive information in a way that violates company policy.

Click here to see AvePoint Insights in action and preventing over-sharing.

2. Shadow Users:

• Shadow User Detection: Identify and manage "shadow users" – accounts that may not be properly managed or controlled, posing a security risk.

3. Sensitive Content Exposure:

• Over-exposed Sensitive Content: Locate and assess the risk associated with sensitive content that is over-exposed or not properly protected. This involves identifying sensitive information types (using Microsoft's templates or custom ones) and determining if the content is stored and shared securely.

Click here to see AvePoint Insights in action and preventing sensitive content exposure.

4. Orphaned, Inactive or Blocked Users:

• Remove Inactive Guest Users: Reclaiming licenses from inactive guest users.
• Remove Licenses from Blocked/Inactive Users: Manage and reclaim the licenses of blocked or inactive users.

Click here to see AvePoint Insights dashboard - User overview status.

5. By aggregating data, defining risk based on your organization's specific needs, and leveraging the features of AvePoint Policies & Insights, you can gain comprehensive visibility into these risks and take action to mitigate them. 

Click here to learn how to leverage our risk analysis overview dashboard.

Generate object-based or user-based security reports, allowing administrators to take immediate action by expiring, removing, or editing permissions directly from the reports.

Track exposure, anonymous links, and external user access over time to improve your security posture and demonstrate progress.

What’s next! Set up a call with an your AvePoint Account Executive to discuss policy enforcement using AvePoint Policies & Insights.

• Simplify governance and reduce risks: Establish policies based on insights gained from your Microsoft 365 environment or your company's guidelines. These policies can be quickly created using default templates with recommended rules. Select rules to control content sensitivity, external sharing, data protection, and license usage.
• Oversee Violations: Monitor violations of the established policies to ensure ongoing enforcement. Prevent oversharing to external users and unauthorized changes to permissions or security settings. Use the system to alert or revert out-of-policy changes. Access and repair violations with just a few clicks.
• Empower users to secure collaboration spaces effortlessly: centralise workspace management, empowering users to easily navigate, tag, and manage Teams, Groups, and Sites while ensuring sensitive data remains protected under DSPM policies