Information lifecycle mgmt 1st panel

Get it—and keep it—together

In order to apply appropriate information lifecycle management policies, organizations must accurately capture, track, and record all Microsoft 365 collaborative workspaces as they are created. Additionally, they must have measures in place to address the redundant, obsolete, and trivial content left behind by short-lived projects. This ROT content not only hinders productivity which results in user frustration, it also creates unnecessary risk exposure. As a best practice, organizations need to action lifecycle outcomes when content is no longer required for business purposes or by law.

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Cost Savings

As the data associated with workspaces, files, chats, meeting recordings, and more continues to skyrocket, holding on to extraneous content can have a significant impact on your organization’s bottom line.

Risk Management

One of the best ways to protect your organization from risk is to ensure that you’re not holding on to too much—or too little—information. In addition to maintaining compliance with regulations such as GDPR that mandate how long sensitive data should be held for, applying appropriate information lifecycle processes enables you to reduce your risk exposure, including regulatory, security, process.

Improved Efficiency

It’s very easy for an environment to get bloated by redundant, obsolete, or trivial (“ROT”) content, which can cause intense frustration for users struggling to find up-to-date information. A recent survey

sponsored by Citrix found that employees spend 25% of their time searching for information they need to do their jobs. By getting rid of this stale content, organizations can drive productivity, reduce risk, and improve the speed and accuracy of search, analytics, and e-discovery solutions.

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Records Mgmt Roadmap e Book Tablet Cover
4 Strategies for Cloud Storage Optimization

Maximize your M365 investment without maxing out your storage costs

Solutions like Microsoft Teams, OneDrive, and SharePoint have made it easier than ever to collaborate with colleagues. But these tools also produce an unprecedented amount of data—and organizations are now facing significantly higher cloud storage costs. Beyond just cost considerations, holding on to too much information can also increase your risk of regulatory and compliance issues, productivity challenges, and cybersecurity gaps.

In this eBook, we share four practical strategies to help you optimize storage costs, protect against surprise overages, and safeguard your organization against legal and reputational risk.

GET THE EBOOK
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Rest easy knowing that your Microsoft 365 workspaces and content are under control

  • MANAGE YOUR WORKSPACES
    Scale. Automate. Secure.

    For good governance, balance collaboration and control.

    With AvePoint’s Cloud Governance, you can empower users to create Teams, Sites and Groups in real-time, backed by a sustainable, efficient, and secure governance framework. From the very moment a Microsoft 365 workspace is provisioned, it enters the lifecycle management process. Organizations can right-size their policies to ensure that provisioned assets have correct classification, retention, metadata, and access controls in place from the outset. Going forward, workspace owners can also be automatically asked to review permissions and metadata and revise or confirm as necessary.

    Control

    Oversee configuration settings, membership, and ownership change requests, with the ability to delete, revert, or notify of unauthorized changes

    Improve data quality and speed up processes with automated, structured end-of-life processes that trigger alerts for potentially idle or irrelevant sites and content

    Ask workspace owners to explicitly confirm extend a workspace’s lease or flag it for managed disposition

  • COMMAND YOUR CONTENT
    Good business is based on good information.

    Your information is an asset. Turn it into an advantage.

    Just as workspaces must go through an information lifecycle process, the content within them should be subject to the same. With Cloud Records, you can easily automate business rules to manage your entire content lifecycle—from creation to classification and retention—without user intervention. Achieve compliance with your company’s own policies as well as rapidly changing regulatory requirements at the local, state, and federal level.

    Storage

    Manage electronic content from Microsoft 365, SharePoint on-premises, Exchange Online, social media, and file systems directly alongside physical records

    Draw upon comprehensive out-of-the-box reporting to understand the current state of lifecycle processes, easily adjusting approvals, terms, policies, and more

    Use delegated administration capabilities to permit defined groups or users to manage content repositories and access security-trimmed search results and reporting

  • MIGRATE TO THE MODERN
    Discover. Migrate. Monitor.

    Drive digital transformation with Office 365 migration.

    Our Fly migration solution enables organizations to seamlessly migrate their on-premise files directly into Microsoft 365. Detailed pre-migration discovery reports allow the organization to manage and maintain metadata, permissions, and complex data structures. Integrate legacy data into modern information management frameworks by filtering and restructuring content as it moves into Microsoft 365.

    Compliance

    With automated data synchronization, Fly captures changes throughout the duration of the migration product.

    Remap metadata, domains, and other information during the migration process

    Ensure that legacy information being moved into Microsoft 365 is in line with data governance and information management policies

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DOWNLOADS & RESOURCES
Record Management in Microsoft Teams: Real World Approaches

As Teams usage has skyrocketed, information managers have been challenged to accurately capture, classify and store the many data types that comprise a Team. Learn how leading organizations are solving for this struggle. Watch on-demand.

FREE EBOOK
The Value of Automated Office 365 & Microsoft Teams Governance

The MOST comprehensive resource on Office 365 Governance

Intelligent Information Management Solutions

Cloud Governance

Implement an extensible Office 365 governance strategy that empowers users, is easy to maintain and scales as your organization adopts to the cloud.

M365 Workspace Lifecycle Management
Cloud Records

Manage Microsoft 365 content and physical records together. Create and oversee classification schemes, as well as flexible retention and disposal rules.

Content Lifecycle Management
Fly

Validate that your data is used as intended and tagged correctly, to enable robust information management, compliant migration, and more.

Cloud Migration
Cloud Archiving

Optimize Cloud storage and manage information lifecycles. Reduce storage costs and improve data quality and information management in M365.

Cloud Archive Storage
MyHub

Simplify your users collaboration experience. Provide them with a one-stop-shop to all their Teams, Groups, Sites, and Communities, directly from Microsoft Teams.

A Streamlined Teams Experience