The AvePoint Solution
Purdue Pharma chose to implement AvePoint Online Services (AOS) – a 100 percent Microsoft Azure-based Software-as-a-Service (SaaS) platform for Office 365. “AvePoint Online Services was our solution of choice because it met all of our Office 365 management needs and is entirely cloud based – which no one else offers,” Choolfaian said. “We were able to get the tool up and running in one morning, and absolutely no maintenance is required to keep it up to date.”
With AOS, Purdue Pharma was able to solve its immediate needs around Office 365 backup and recovery. In addition to simplifying management of Office 365, AvePoint Online Services provides fast, full-fidelity backup and restore capabilities. “AOS lets us easily carry out point-in-time backups and granular recovery, giving us a level of security that SharePoint Online alone doesn’t offer,” said Choolfaian.
This improved ability to restore content provided major benefits to users and business productivity in general. “Our ability to recover content for users improved from a three-day window to a one-day window with AOS,” Choolfaian said.
AvePoint Online Services also enables the company to easily move content within SharePoint Online for users. Purdue Pharma can easily respond to evolving architecture needs by moving content in bulk across Office 365 – eliminating the need to carry out a time-consuming export and import process as the platform’s native abilities require. “As you’re governing a system, you’re continually reorganizing it,” Choolfaian said. “With AOS, I can simply point to content and move it where I need, with batch jobs running at a fast rate on the Azure cloud – ultimately saving time and making my job easier.”
Working in a highly regulated industry, ensuring compliance with internal and external governance policies is a top concern for Purdue Pharma’s IT team. Specifically, internal policy dictates that certain SharePoint sites must have document versioning turned on in order to retain a history of the content. With AvePoint Online Services, Purdue can monitor its sites around the clock and automatically adjust unauthorized changes in settings, security, and configurations. “AOS allows us to automatically enforce versioning on sites where it is required so that Office 365 stays consistent with our company policies around content management and storage.”
In the future, Purdue Pharma will rely on AvePoint Online Services as a key component of its content archiving process. Using Nintex Workflow software, administrators will identify sites that are no longer used, and AOS will then automatically archive those sites to Azure storage. “We have to be careful about what we delete from our environment, so we need to archive specific content that has not been used for extended periods of time to de-clutter our system,” Choolfaian said. “AvePoint Online Services will be an important part of this process.”