The AvePoint Solution
After evaluating multiple third-party solutions to meet its SharePoint migration requirements, ELIN Motoren GmbH decided to implement DocAve Software, AvePoint’s fully integrated platform for SharePoint migration, management, and protection. Not only did DocAve fulfill the organization’s migration needs, it also filled in gaps in native SharePoint administration.
DocAve allowed the organization’s administrators to quickly migrate all of its legacy SharePoint content to the new environment in a matter of hours. With DocAve, IT selectively migrated critical legacy content – including metadata, workflows, and workflow histories – to SharePoint 2013 with full fidelity. “Being able to migrate everything including workflows was really critical to the success of our migration,” Rasch said. “We were confident that we migrated all of our data over and did not lose any content.”
Using DocAve, the organization was also able to reorganize and move content within SharePoint. As with migration, IT has the ability to move content with full fidelity. Specifically, IT benefitted from migrating content from development to production more quickly. “Previously, SharePoint content management was problematic for us,” Rasch said. “With DocAve, it is very easy to do. The ability to migrate metadata along with content is a key requirement for us whenever we make changes in SharePoint. We could not have done this without DocAve.”
As a fully integrated platform, DocAve allows IT administrators to manage multiple aspects of SharePoint from a single location. Along with migration and content management, the organization uses DocAve to manage SharePoint permissions. Natively, it can be tedious to designate permissions to a new employee in SharePoint. With DocAve, admins can manage all user permissions and apply bulk changes from a central interface. “It is extremely valuable to have central permissions management for all of SharePoint,” Rasch said. “It takes us much less time to designate permissions for our users than we previously could out of the box. And the fact that we can do this with the same solution for content management makes it all the more convenient.”
While IT was able to quickly and efficiently migrate legacy content in SharePoint 2010, the team very much wanted to avoid migrating content living in file systems. This is where File Share Navigator came in, enabling IT to present file share content via SharePoint without actually migrating it. “Integrating our file share content saved us a lot of time and effort,” Rasch said. “Now, users can access everything they need in just one place: SharePoint. That has really helped us with adoption.”