La solution AvePoint
AvePoint’s partner, Sharing Minds, helped the SCC implement Governance Automation to create a managed, automated workspace provisioning, management and expiration process.
Upon implementing Governance Automation, SCC’s environment now had a form-based self-serving website for IT requests.
Users were now provided access to SharePoint services via a request and auto (or manual) approval method.
For example; Council staff could enter the AvePoint portal, request the desired service – such as a new communication site, new team site, change site name, etc. – and have the request approved and provisioned automatically by the AvePoint platform.
The Council also gained the ability to govern its SharePoint and Office 365 environment by tracking usage and giving sites a ‘lease’ period. This ensure that unused sites are expired appropriately helping to prevent compliance issues or spending resources on maintaining obsolete items.
Through Governance Automation, the SCC gained an ease of supporting and governing the platform long-term without the need for significant human resources.
The SCC also leveraged AvePoint’s Content Manger solution to ensure a seamless integration of SharePoint communication sites, Microsoft Teams workspaces, and Project Online records based on site and document metadata and labels.