La solution AvePoint
To more effectively manage Office 365 backups, SOAS chose AvePoint Online Services (AOS), a fully Azure-hosted SaaS offering for Office 365 management and protection. “Before we implemented AOS, we were worried about how to back up Office 365 and SharePoint Online,” Whiteside said. “With AOS, we have much more control over SharePoint Online backup than before.”
Because AvePoint Online Services offers SOAS capabilities that extend beyond what Microsoft offers natively, IT is able to protect its cloud content with a backup strategy that works best for its team. “Our main intranet, training information, software downloads for students, and IT collaboration site collection all live on SharePoint Online,” Whiteside said. “We wanted to be able to control how we back up that data to ensure the best use of IT resources. With AvePoint Online Services, we are able to schedule full backups once a week, and incremental backups daily. This frees up time for our staff to work on other things that need our attention.”
AvePoint Online Services also offers SOAS flexibility in how it stores backups. No longer relying on the Recycle Bin, SOAS keeps backup data on an on-premises file transfer protocol (FTP) server. “We considered other options, but they were ultimately more expensive,” Whiteside said. “We were worried about paying more for a solution that would require us to back up to the cloud and then have to pay for more storage. It’s quicker and easier for us to manage our backups on premises. With AvePoint Online Services, we’re not limited to a single backup storage method.”
Additionally, SOAS is able to restore SharePoint Online content at the item level, something the platform does not do out of the box. AOS is especially helpful in reducing the time IT spends performing data recovery. “Instead of restoring an entire site collection, we can choose to recover a single item,” Whiteside said. “If someone accidentally deletes a document, we can easily locate the backup and restore it in minutes.”
AvePoint Online Services provides SOAS with increased SharePoint Online backup and restore capabilities, which allows IT to spend less time restoring items from the Recycle Bin and more time optimizing its SharePoint Online environment. “As a SaaS solution, AOS has helped us minimize the maintenance and management responsibilities for our staff,” Whiteside said. “Choosing a service instead of adding staff members to manage Office 365 in house has saved us both time and costs. We’ve made a significant investment in Office 365, and we want to be able to support our entire user base as they adopt the cloud.”