La solution AvePoint
Among other vendor options, DKFZ selected DocAve Backup and Restore, part of AvePoint’s DocAve Software Platform, because it offered functionalities and features that other tools did not. DocAve Backup and Restore provides full fidelity backup and recovery while maintaining all metadata, security settings, and version histories. “When it comes to the scope and quality of the solution, DocAve is clearly the go-to solution provider,” said Bernd Rasemann, ITCF – AG Datenbanken – Team Internet & Intranet.
While DKFZ also created an in-house backup solution with PowerShell, DocAve was the best option for the organization to implement a granular automated backup of the entire platform to Tivoli Storage Manager. “Our in-house PowerShell backup scenario cannot be compared with what AvePoint offers when it comes to security and scope,” Rasemann said.
In addition, DocAve Migrator led the way for DKFZ to achieve a successful intranet migration to SharePoint 2013, but the path was not easy. “Our goal was to migrate 5 GB of data. The problem was not the data volume, but the outdated applications and customizations,” Rasemann said. Time was also a potential snag, but one that DKFZ overcame by working with AvePoint. “We could not manage the entire migration project alone,” Rasemann said. “We had already devoted 1.5 years, but with AvePoint’s support, we were able to complete the project in only 6 months.”
DocAve Migrator also allowed DKFZ to migrate selectively, discard stale data, and customize the migration schedule in a fully-functional tool. “The biggest advantage of DocAve was the incremental migration capacity,” Rasemann said. “We had around 1,200 site collections with metadata that we could simply migrate. No manual jobs were required, which would have been a nightmare.”
DKFZ also took advantage of a service day with Robert Mulsow, AvePoint Director of TSP, EMEA. “Together, Mr. Mulsow and I reviewed the details of DocAve, eliminated mistakes, optimized the system, and activated important features, like an alert system via email notifications,” Rasemann said. “Overall, I gained a better understanding of how the software works, and can apply that knowledge to increase the efficiency of our SharePoint intranet.”