La solution AvePoint
Based on previous experience and a partner recommendation, Mast chose to utilize AvePoint’s DocAve Migrator – part of the DocAve Software Platform for SharePoint infrastructure management. DocAve Migrator provides an efficient, cost-effective solution for migrating business-critical content to the latest releases of SharePoint. After architecting Corbion’s new environment with 25 site collections, the migration began and ultimately finished according to plan within four months. All metadata and permissions were preserved throughout the process. “DocAve made it really easy to migrate data in batches,” Mast said. “For each department, I was able to schedule jobs to take place over the weekend outside of business hours, perform check-ups on Sunday, and then go live in the new environment on Monday.”
Two years after completing its SharePoint 2010 migration, Corbion moved its entire three terabyte environment to SharePoint 2013 hosted in Microsoft Azure. By moving to the cloud, Corbion no longer needed to make hardware upgrades and could scale its environment with ease. With SharePoint continuing to grow, the company had a need for solutions that allowed them to easily manage permissions and report on the environment beyond what native platform capabilities would allow. Due to a positive experience throughout its migration, Corbion chose to implement additional DocAve products for SharePoint management to replace an existing management tool serving similar functions. “DocAve offers one centralized platform for SharePoint management, which makes us more efficient,” Mast said. “It’s useful to access the full toolset from the same interface.”
DocAve Administrator allows Corbion to manage and easily change settings, configurations, and permissions in bulk at any SharePoint object level. The company utilizes DocAve to ensure SharePoint stays within defined policies, such as enforcing versioning settings on libraries and automating the process for dealing with content stored by employees who leave the company. “When an end user leaves, their manager receives an email noting the content that is left on their OneDrive,” Mast said. “The manager can then let us know if the content should be deleted, moved to another location, or if they should be given permissions to clean up the content themselves. If the manager does not respond after one month, the content is deleted. DocAve makes automating this process easy.”
DocAve Report Center gives Corbion single-pane access to a wide variety of SharePoint analytics, which is especially helpful for monitoring permissions to sites with sensitive data. “Every month, we run a report on all sites for our Finance department to see which users have full control permissions,” Mast said. “Using DocAve and the comprehensive information it provides, we can remove users from groups they should not be a part of and reset their permissions according to policy.”