Operations Coordinator

About AvePoint

Securing the Future. AvePoint is a global leader in data management and data governance, and over 21,000 customers worldwide rely on our solutions to modernize the digital workplace across Microsoft, Google, Salesforce and other collaboration environments. AvePoint’s global channel partner program includes over 3,500 managed service providers, value added resellers and systems integrators, with our solutions available in more than 100 cloud marketplaces. To learn more, visit www.avepoint.com.

At AvePoint, we are committed to investing in our people: we believe agility, passion and teamwork sets us up to do our best work and fosters a culture where you feel empowered to take initiative, learn from others and craft your career with the intention to unleash the power of you!

Overview  

If you excel in a high-energy, fast-paced working environment, succeed in cultivating relationships, and possess a proactive approach to multitasking, this opportunity is for you. We’re seeking a highly organized, proactive, and detail-orientated individual to support daily business functions and help ensure the smooth running of our internal operations while enhancing employee experience in AvePoint’s Chicago office.  

As an Operations Coordinator in our Chicago office, your job is to seamlessly carry out administrative and operational tasks for our bustling office. You will offer onsite assistance for both on and offsite events while providing daily cross-functional support across various departments. You will collaborate alongside our global operations team to ensure alignment and efficiency of our operations across all regional offices.  

This is an onsite role in-office Monday-Thursday with the flexibility for remote working on Fridays. 

What your day to day looks like: 

• Manage the Chicago employee office experience, including stocking office supplies and snacks, reconciling office expenses, and facilitating maintenance and upkeep.  

• Work alongside our People Team & Talent Acquisition to assist with onsite interviews and new hire onboarding, including coordinating travel and logistics  

• Coordinate internal meetings and provide onsite support for a seamless meeting experience 

• Promote strong office culture: planning employee engagement activities, philanthropy, and wellness events.   

• Act as a liaison between AvePoint and our vendors, suppliers, and building management.  

• Assist with special projects and events, including tracking, timelines, and reporting 

• Coordinate and manage lease agreements alongside our Legal team  

• Serve as a point of contact for travel and expense tasks including coding expenses and assist with booking travel  
   

We look for people who value AvePoint’s core values: agility, passion and teamwork; those who can bring fresh ideas to the table and want the opportunity to learn, grow, and expand their careers. Bring your aptitude and build upon what you do best for our customers, partners, team, and you.  

As an Operations Coordinator, you have strong sense of customer service and excellent communication skills. When you're faced with a challenge, you're rolling up your sleeves and determining how to solve it. You are also a team player who thrives on working collaboratively with both internal and external teams.  

What you will bring to our team and feel valued for:    

• A Bachelor's degree and 1-3 years of relevant administrative experience.  

• A proactive and positive attitude with a knack for problem-solving and critical thinking.  

• Exceptional organizational skills and the ability to juggle multiple tasks with ease.  

• Ability to prioritize and act with urgency when needed. 

• Strong interpersonal skills and a professional demeanor.  

• The flexibility to work onsite and adapt to changing priorities in a dynamic environment.  

Explore our careers blog to learn more about our culture, values, and what makes AvePoint a place to grow your career. We’re committed to creating a diverse and inclusive workplace, welcoming talent from all backgrounds. Join us, and let’s shape the future of cloud-based support together.

AvePoint is proud to employ talent from many different backgrounds, experiences, and identities. We believe that diversity and inclusion drives our success and is at the core of how we hire, communicate, and collaborate to deliver value and excellence. We are committed to fostering an environment where people can bring their whole selves to work and feel a sense of belonging, and we continue to work toward creating a workforce that represents the diversity of our customers and communities.