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SharePoint Best Practices: AvePoint’s Survival Guide for SharePoint

Around the office and in many of our training sessions, a character whose name often comes up is “Ken DuMore.” Have you ever heard of Ken? Even if you haven’t, you know who he is. He’s an IT/SharePoint Systems Manager and spends most of his time worrying about how to keep his organization’s SharePoint environment up and available as much as possible. Because Ken and his team are tasked to provide the most optimal SharePoint performance to their user base, there are common concerns that need to be addressed:

  • What are Microsoft’s recommended SharePoint best practices?
  • What do they mean for my environment?
  • Are my configurations violating what Microsoft allows me to do?
  • Is there any way to optimize my settings and storage without Microsoft’s help?

These concerns often plague any company that deploys SharePoint – so how do Ken and his team address them? They may spend much of their time combing through TechNet or the Microsoft support forums to gather the recommended SharePoint best practices such as content database storage limits and number of site collections. Through these forums, Ken will gather feedback on how others are handling the same problems he faces. However, the avalanche of information is usually difficult to digest and even more challenging to turn into something useful. Then, Ken will have to repeat this cycle each time a service issue disrupts his end users’ experience and is escalated to the SharePoint admin team.

Often times, performing these tedious tasks prevents Ken and his team from making valuable business enhancements to SharePoint. They want to be a part of a business unit that comes up with proactive solutions to potential problems instead of being the team that gets brought in when it’s too late, trying to put out a fire that could have been prevented.

Enter DocAve Report Center – part of AvePoint’s fully integrated SharePoint infrastructure management platform – and its SharePoint Best Practices Report. With a few clicks, Ken is able to determine how his SharePoint farm is performing compared with what Microsoft recommends as its best practices. No matter what kind of SharePoint environment Ken is managing, the SharePoint Best Practices Report will provide the appropriate thresholds that Microsoft endorses at each object level to optimize performance.

The screenshot shows in a single pane what the Microsoft limits should be on the left for a content database versus what Ken’s content databases have on the right. Based on this information, Ken can make better assessments and do it faster. Not only will the decisions best suit his environment and organization, but he also has reliable information that will help with future infrastructure planning.

The Best Practice Report in DocAve Report Center shows administrators Microsoft-recommended best practices and how their own environment compares.
The SharePoint Best Practices Report in DocAve Report Center shows administrators Microsoft-recommended best practices and how their own environment compares.

Moreover, Ken can set-up alerts that notify him and his team that a threshold is about to hit. DocAve Report Center relieves Ken of the last minute firefighting that used to occupy his days, giving him back time and resources needed to work on more rewarding projects.

Threshold Profile reports in DocAve Report Center alert administrators when a SharePoint threshold is about to hit so they can respond proactively.
Threshold Profile reports in DocAve Report Center alert administrators when a SharePoint threshold is about to hit so they can respond proactively.

To see how you can easily track and meet Microsoft SharePoint best practices through SharePoint reporting, visit our website to download a free trial of DocAve Report Center, request a demo, or contact our sales team today.

Want more advice on how to assess your SharePoint environment? Download our free Survival Guide for Assessing SharePoint today!

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