As a critical system to enable collaboration with confidence at the enterprise business level, AvePoint Compliance Guardian Service Pack (SP) 1, addresses compliance now at major collaboration “gateways.” In addition to Microsoft SharePoint, file shares, websites, web systems, and web applications are all gateway enterprise systems through which enterprise businesses share information internally as well as externally with their partners, vendors, and customers. Our addition of these new data sources with SP 1 makes Compliance Guardian and AvePoint relevant to all businesses!
Websites serve as the front door for many companies, and for some with no “brick and mortar" presence, these sites are consumer’s primary experience with the company brand. Further, the web today means more than a store front for your business. The web has become a gateway and a true collaboration system within organizations – between companies and their business partners, companies and consumers, as well as other individuals. Online banking systems, payroll systems, shopping carts, as well as health and benefit systems are almost all now provided and accessed through a web browser.
Companies must be vigilant in implementing site quality, privacy, and accessibility into their design and quality assurance practices. Beyond protecting systems from the “bad guys” who steal our information, companies have an additional obligation to behave as good corporate citizens. This includes not only making sure that their websites are available to everyone who should have access, regardless of any disability, but also communicating clearly with their customers and visitors about how the organization will use, store, and protect customer information.
As enterprise organizations work to protect sensitive data within their environments, many also struggle with concerns for addressing compliance and risk associated with unknown content sprawling across file share systems that have grown over time. This “dark data” can present a significant compliance risk to organizations that are mandated by policy or law to protect and secure sensitive data.
Compliance Guardian SP 1 assists enterprise organizations to adhere to regulatory requirements by identifying and securing sensitive content in unstructured data systems including websites, file shares, and content management applications. Further, Compliance Guardian SP 1 helps to ensure that data in these systems themselves is not only accessible and available to the people who should have access, but also protected from the people who should not!
By scanning, identifying, reporting, and addressing sensitive content, Compliance Guardian SP 1 hardens a business’s risk posture, lowering the risk of electronic data breaches and enabling companies to adopt new technologies.
Compliance Guardian SP1 provides the following business benefits:
1. Single System – Multiple Sources
Compliance Guardian SP 1 provides an enterprise compliance and risk management system that allows organizations to identify and manage multiple large enterprise collaboration systems and environments across multiple data sources through a single administration console with a distributed architecture to support enterprise scalability.
2. Risk Reports
A robust risk management program not only involves surfacing or identifying risk, but also determining its true level of impact. Compliance Guardian SP 1’s Advanced Risk Calculator provides sophisticated logic to provide multiple perspectives on potential risk within content with out-of-the-box and customizable algorithms to determine raw risk, stepped risk, and weighted risk across enterprise content. It cannot only surface risk and risk areas, but can also can audit and limit the risk.
3. Support for Multiple File Types
Compliance Guardian SP 1 allows enterprise organizations to scan, audit, and report on data within their enterprise file systems, websites, web systems, web applications, and SharePoint environments. Compliance Guardian SP 1 assesses Microsoft Office files, HTML files, and PDFs to ensure branding compliance as well as protect against privacy (PII/PHI) or accessibility (Section 508) violations. It can also can evaluate Images, AutoCAD files, ZIP files, and hundreds of file types for privacy and information security issues.
We are truly in the epicenter of a veritable storm of concerns about information security, privacy, surveillance, and access. Metadata and privacy make the evening news almost every night. Thankfully, AvePoint’s world class enterprise risk management system Compliance Guardian SP 1 is here to help our customers successfully sail through!