Of all the features Microsoft Teams offers, channels are one of the most significant. These are dedicated spaces or sections within a Team to keep collaboration organized, and they can be categorized as you wish (such as by project name or topic).
Channels can be even more valuable when used with tabs and apps; for example, the Files tab acts as a central place where all the shared files and documents within a Team are located (files here can also be found in SharePoint).
Furthermore, channels are spaces where all the collaboration happens and conversations take place. For instance, if you create a channel specifically for events and activities, all the announcements for current activities or upcoming events can be centralized in this space for a more organized and structured collaboration environment.
Channels can be standard (open for all members of the Team) or private. Everyone can post and participate in any conversation within a standard channel, but private channels are more limited and restricted by what their purpose is. It’s best to create a private channel when you just want a certain number of members to have access to a specific collaboration space.
The Channel Conversion Issue
But wait! Before you create a channel within your Team, you need to understand the limitation of channel privacy to help determine which type of channel you want to build. One of Teams’ limitations is private channel conversion. Currently, it’s not possible to directly convert a standard created channel to be a private channel; you’d need to go back to square one and create a new private channel from the outset instead. You would then have to deactivate your current public channel or simply stop using it.
This would result in losing all of your channel conversations and files unless you manually transfer them to the new private channel ahead of time (which would be a rather slow process). Since this scenario has been more common in the past year, this limitation has been felt more than ever.
However, this inability to quickly restructure can be overcome without the need to manually transfer all conversations and files to a new private channel within your Team. AvePoint’s migration solution can bridge this gap in a very easy and efficient way.
Instead of building a new private channel and transferring all files and conversations one by one, AvePoint’s FLY tool could help you transfer all content from a standard channel to a private one as required in your organization. The first step is to create a private channel where you want to transfer all of your content. You’d then use FLY to map the existing public channel to the new private channel. In this way, you can transfer conversations including replies, files, and even Team membership without the hassle of carrying everything over one by one. During the mapping process, you can determine all the content that will be transferred to the new private channel. It might sound like data migration, but it’s actually a Team restructuring solution.
Once this has been completed, all your content from the selected public channels would then be available in the private channel for members to utilize and collaborate with. This makes your channel conversion much more efficient while minimizing the time and headache caused by manually restructuring. You can then safely deactivate the old public channel to prevent any data risk since all the old content would’ve already been transferred over.
Converting your standard Microsoft Teams channels to become private can now be done in no time and in an easy way. To learn more about the FLY tool, check out our product page and request a free demo.