Solving The M365 Guest User Puzzle
Get ‘em in, monitor + enforce policies, get ‘em out
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Duration: 1 Hour
Solutions Director, AvePoint
Tom ZhangSolutions Director, AvePoint
Tom Zhang is Microsoft Certified Solutions Expert in Productivity and has more than 10 years of experience in consulting and implementation for modern workplace and information management solutions, focusing on designing solutions to help organisations with their digital transformation initiatives, covering information architecture, solution architecture, application governance, information compliance, user experience, and change management.
Tom has been working with organisations across different industries and sectors. He is also well versed in both business and technical solutions which enables him to deliver a holistic approach in solution design and project implementation.
Strategic Consultant, AvePoint
Liam DavisonStrategic Consultant, AvePoint
Liam is an experienced Senior Consultant with a demonstrated history of working in the information technology and services industry. Having spent over 12 years in IT industry, he is a certified professional who is passionate about Microsoft and cloud technologies.
Liam has spent the last 10 years working in the SharePoint/Microsoft 365 space on a range of projects across many industries including architecting and deploying SharePoint environments, SharePoint migrations, forms and workflow digitisation, administration, and content management. Liam has worked in a range of roles including as a consultant implementing projects, a project manager, presales & account management.
He has a high work ethic, and has a focus on developing strong relationships with his clients to ensure the needs of the customer are met.
Solving guest user governance is one of the most important things to get right in M365.
Organisations need to be proactive to have insight into their users sharing and have control once data leaves the system.
However, guest user settings are complex and require having each of 5 puzzle pieces connected correctly across:
- Microsoft 365 Security and Privacy settings,
- Group settings,
- SharePoint settings and,
- Teams settings.
SharePoint and OneDrive For Business even have their own, independent set ups!
Once you have solved the puzzle, you still need to create a process for managing the guest lifecycle within Microsoft 365. By default, users can now request guests to be added to the Microsoft 365 tenant.
Once they are in, they need to have the appropriate policies set, and even more importantly, a system for removing their access when it is no longer appropriate.