Dealing with Unstructured Data & Your Microsoft®SharePoint® Environment
The Simple Truth: Organizations have large volumes of unstructured legacy data tied up in file shares, which have notoriously poor content management capabilities for search, permissions, metadata, and remote access.
The Problem: Organizations have various types of content on their file servers and have difficulty determining what is necessary for their specific business initiatives, and what should be decommissioned or archived according to defined retention policies. The overall time taken to remove unstructured content from a structured database is inefficient, resulting in longer index times and slower response to SharePoint end-users.
The Solution: Determining what the main issues are regarding your file shares, defining the best-suited options, and embarking on the avenue to the most optimal solution for your unstructured data with AvePoint.
|Wikipedia:||Search Business Analytics:||AvePoint's Interpretation:|
|Unstructured Data (or unstructured information) refers to information that either does not have a pre-defined data model and/or does not fit well into relational tables. Unstructured information is typically text-heavy, but may also contain data such as dates, numbers, and facts as well. This results in irregularities and ambiguities that make it difficult to understand using traditional computer programs as compared to data stored in fielded form in databases or annotated in documents.||Unstructured data is a generic label for describing any corporate information that is not in a database. Unstructured data can be textual or non-textual. Textual unstructured data is generated in media like email messages, PowerPoint presentations, Word documents, collaboration software, and instant messages. Non-textual unstructured data is generated in media such as JPEG images, MP3 audio files and Flash video files.||Unstructured data is characterized as non-relational data - e.g. Binary Large Objects (BLOBs) - that when uploaded into SharePoint, is stored by default with the platform's SQL Server database.|
AvePoint's File Share Solutions help guide your organization toward the best option for dealing with unstructured data. DocAve's File Share Navigator, Connector, and Migrator products will provide you with the most appropriate alternative to dealing with file shares while simultaneously optimizing your SharePoint environment and promoting SharePoint compliance & governance, both on premises or in the cloud.
For organizations looking to drive SharePoint adoption, DocAve File Share Navigator allows users to easily view and access large files, rich media, and other file share content through SharePoint with familiar Windows Explorer-like controls. By eliminating costly and time consuming migration projects of File Share Content into SharePoint’s SQL Server® content databases, File Share Navigator helps organizations streamline the cutover to SharePoint and minimize productivity disruptions.
With File Share Navigator, organizations will now have access to SharePoint's enterprise document management features such as versioning, workflows, and alerts, but can:
As SharePoint deployments evolve, so will organizational requirements for enhanced document management and collaboration on enterprise-wide content. DocAve Connector exposes File Share content to all of SharePoint's enterprise-wide document management features, allowing organizations to:
DocAve Migrators facilitate the consolidation of all enterprise-wide content on SharePoint, so organizations can decommission file shares or other legacy document management systems in order to streamline content and IT management. By utilizing DocAve to migrate to the latest version of SharePoint, organizations can: