DocAve Online

DocAve Online for SharePoint Online Business Case

Organizations worldwide are quickly adopting cloud computing in order to stay ahead of a hyper-competitive business landscape. The immediate draw to cloud computing is clear – reduced total cost of ownership and less hardware for IT administrators to maintain. Utilizing the cloud to host Microsoft SharePoint through Microsoft Office 365 can significantly reduce cost and improve global access to SharePoint content.

With Office 365, Microsoft is charged with supporting stringent service level agreements (SLAs) and upkeep of Office 365 hosted assets. This can be an advantage to most organizations that would not be able to meet these same SLAs with internal resources. However, this also means organizations have limited ability to control cloud-based assets, as Microsoft restricts the administrative controls available to reduce risks associated with storing content in Office 365. For instance, organizations are no longer allowed to install third-party or custom solutions to which they may have grown accustomed in on-premises environments that provided key administrative functionality to simplify permissions and content management across sites or site collections. Despite this reduced control, organizations must still find ways to implement organizational governance and compliance policies for content security; content and site structure; and data recovery. It is imperative that an organization's infrastructure be as nimble and flexible as the knowledge workers it supports, in order to properly accommodate evolving business requirements.

With DocAve Online, giving up control over your physical servers doesn't mean giving up control over users, permissions, and content.

Business Advantages of DocAve Online for SharePoint Online

• Simplified Office 365 – SharePoint Online Management

  Gain control over Office 365 instances with centralized administration and management of SharePoint permissions and configurations.

• Granular Content Protection

  Protect all SharePoint content in Office 365 instances, with granular content backup and recovery to quickly restore lost or corrupt documents and sites. Utilize robust scheduling capabilities to ensure business-critical content is protected according to organizational Service Level Agreements (SLAs).

• Restructure on the Fly

  Reorganize and move cloud-based content within site collections or across SharePoint sites to easily reflect evolving information architecture requirements and accommodate growth.

• Synchronize & Publish Content Across Sites

  Consistently facilitate collaboration across multiple Microsoft Office 365 instances for internal and external users, allowing for streamlined content publication as organizations' business needs dictate.

DocAve Online for SharePoint Online Technical Overview

• Streamline deployment by eliminating the need for client, agent, and hardware installation
• Centralize settings, configurations, and security controls for robust discovery, search, and management across Office 365 hosted SharePoint sites to improve operational efficiency and IT productivity
• Security trimming for Office 365 sites and content based on SharePoint permission or administrative role eases the delegation of administrative tasks
• Batch-mode controls across sites help organizations quickly implement SharePoint security and compliance policies for content provisioning and access management
• Granular backup and restore of select SharePoint components helps satisfy even the most aggressive SLAs by minimizing downtime, data loss, and restore times
• Copy, move, migrate, and restructure SharePoint sites, content, and topology within or across SharePoint sites while preserving associated permissions and metadata tags to easily respond to evolving business needs
• Replicate content locally within one site collection or keep multiple instances in sync down to the item level across Office 365
• Filter policies based on built-in or custom metadata, such as approval status, optimizes publication of select SharePoint content across sites, lists, and libraries
• Manage content in real-time, or leverage customized scheduling to propagate changes to SharePoint content outside of production hours
• Track, manage, and report on all administrative processes through DocAve’s centralized management console to monitor and enforce compliance with administrative policies

DocAve Online Resources

Product Brochure:

• DocAve Online Product Brochure

Case Studies:

• Read more Customer Success Stories

White Papers:

• Office 365 – SharePoint Online: Architectural Considerations

  The goal of this white paper is to clarify strategies for incorporating Microsoft Office 365 in your enterprise IT portfolio and address the technical considerations for activating SharePoint Online as part of your SharePoint strategy including migrating to Office 365.

• Office 365 – SharePoint Online: What does it mean to my organization as a CIO?

  The goal of this white paper is to clarify the disjointed and sometimes inconsistent information about Microsoft Office 365 – including its benefits, challenges, costs, and service level agreements (SLAs) – and address the business considerations for migrating to Office 365 – SharePoint Online.