DocAve Content Shield

DocAve Content Shield

SharePoint Compliance Challenges

Ensuring that Microsoft® SharePoint® is fully compliant with regulations and internal protocol is essential in today’s competitive business and legal landscape. A vital component of any governance strategy for SharePoint is making sure that content is appropriately tagged and classified, and with both real-time and scheduled content scanning, organizations can define exactly how and when content is investigated, and apply appropriate tags or classification based on investigation results. 

If you answer 'yes' to any of the following questions ...

  • Do you have the need to regulate user-generated content to ensure users do not create or upload items with inappropriate language or sensitive information? 
  • Do you find it difficult to tag uploaded or created content with appropriate content types or metadata in order to comply with information governance policies for content classification, tracking, and management?

For Healthcare

  • Are you concerned with personally identifiable information (PII) or other sensitive content being uploaded to your SharePoint environment? 
  • Are you concerned about complying with the HIPAA Privacy Rules and managing electronic personal health information (ePHI) within your health information organization (HIO)? 

For Department of Defense

  • Are you concerned with cross-domain contamination within your SharePoint infrastructure?
  • Do you find it difficult to monitor and manage sensitive/classified material being improperly uploaded or published to the wrong SharePoint portal?

... then DocAve Content Shield delivers for your business by:

  • Automating the enforcement of information governance policies for tagging and classifying sensitive content to ensure regulated content is subject to appropriate storage, security, and management regimes.
  • Quarantining non-compliant or inappropriate content – such as PII or profane and discriminatory content – based on customizable keyword dictionaries, phrases, and patterns, facilitating proactive compliance for WSSv3, SharePoint 2007, or SharePoint 2010 platforms.  

All Microsoft, All the Way

As with all AvePoint software, DocAve Content Shield 2.1 for SharePoint leverages only fully supported Microsoft methodologies and API’s.

Key Advantages of DocAve Content Shield

Enhancing information governance policy enforcement for content classification and management by automatically tagging content based on pre-configured or customized dictionaries

Protecting SharePoint from inappropriate or non-compliant content-including personal, profane, or discriminatory content- with configurable content quarantine and removal

Proactively monitoring SharePoint compliance with comprehensive risk assessment reports and email notification upon identifying inappropriate or non-compliant content

Implementing and enforcing governance and compliance policies in ordinance with stringent regulations-such as HIPAA- for sensitive content, including personally identifiable information (PII)

Next:Technical Overview

DocAve Content Shield Technical Overview

  • Configure multiple, fully customizable dictionaries based on keywords, phrases, numbers, and patterns to scan against SharePoint content 
  • Scan content against configured dictionaries to conduct a comprehensive assessment of SharePoint’s risk of non-compliance, and identify sensitive or inappropriate content
  • Leverage pre-configured dictionaries to scan SharePoint content for PII to more easily comply with HIPAA and HITECH regulations
  • Conduct real-time scans of all content upon upload and scheduled scans for content already residing in SharePoint to proactively monitor for inappropriate or non-compliant content
  • Content and file type dictionaries prevent uncompressed video files, executables and other undesired formats from being uploaded to – or residing on – SharePoint 
  • Multi-language support (Unicode) ensures global SharePoint environments remain fully protected from non-compliant content, and enforces tagging policies for sensitive or regulated content
  • Upon identification of sensitive or inappropriate content, tag, quarantine, or remove content from SharePoint to associate with appropriate content types or metadata, or prevent spillage and other forms of environment contamination
  • Generate actionable email notifications upon identification of sensitive or non-compliant content so compliance teams can act quickly
  • Access and browse all quarantined content to approve or reject content for SharePoint repositories via SharePoint’s Central Administration interface, regardless of quarantine location 
  • Fully integrated into SharePoint Central Administration for efficient and centralized management
Next:Guides and Resources