Business Advantages

Key Advantages of the DocAve Compliance Archiver

Compliance Archiver does not limit SharePoint and does not affect its ease of use as a collaboration platform. With Compliance Archiver, your SharePoint deployment can be both the collaboration platform and the enterprise-level records management system that you need it to be.

Properly Manage and Control SharePoint Records Without Limiting Collaboration

Automatically stores copies of SharePoint records, including all metadata and usage and audit reports, in an immutable form. New content or changes to existing content in SharePoint are automatically captured and the archives are automatically updated without the need for manual steps and in a way that is transparent to the SharePoint end-user.

Manage Records and Retention Policies

Allows you to set different retention policies for different records, and enforces these policies across archived content. Ensures that you are keeping copies of the records that you need, and that you are removing the records that you should.

Conduct Legal Discovery, Audit, and Review of SharePoint Content

Advanced search features allow archives to be searched by keyword, author, individual metadata field (including custom fields), across date ranges, by content type, and in numerous other ways including any combinations of search methods. Searches include the ability to conduct random sampling, tag or add comments to items in the results, and export items with all metadata and audit information for further review. Search scope and criteria can also be saved, allowing you to easily conduct periodic searches to ensure compliance with regulatory criteria.

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Next: Technical Overview

Technical Overview

DocAve Compliance Archiver Technical Overview

DocAve Compliance Archiver provides your organization with a tool specifically designed to ensure prolonged storage of all your SharePoint records in order to comply with legal and regulatory requirements. It assists in enforcing and monitoring organizational policies and procedures regarding appropriate usage, corporate governance and privacy by allowing easy discovery and review of your company’s SharePoint records. It does this without limiting end-user’s abilities to use SharePoint and to collaborate easily and openly.

Key Features Include:

• Full, automatic data capture (including securities and metadata) in an immutable form
• Data Retrieval based on metadata or full content search (with advanced search capabilities such as contextual search, relevance ranking, search term highlighting, search results collapsing, etc.)
• Standard search reports can be added for common regulatory searches
• Full auditing of all activities performed on SharePoint data
• Automated data pruning based on specified retention policies
• Portable format item export for external legal review
• Flexible item selection from tree navigation or search results
• Ability to sample items randomly or based on predefined parameters in response to regulatory inquiries
• Compliance reports generated from sampling used to validate internal due diligence policies for enterprise-wide governance

By automatically archiving and tracking SharePoint records, Compliance Archiver ensures that information is captured and tracked and archives are kept current. By preserving document metadata, such as author, timestamp, version history, etc, all content is guaranteed to adhere to compliance regulations. Non-compliance often results in steep penalties or in some instances, criminal charges. With DocAve Compliance Archiver, you will have complete confidence in leveraging SharePoint as your standard document store.

The DocAve Compliance Archiver operates on the concept of customizable archive rules that allow administrators to specify the following:

What to archive	Granular selection of SharePoint content. While the content and all metadata is automatically included in the archive, the level of auditing detail to keep (if any) is customizable—from every time an item is viewed to only deletion events.
When to perform updates	Schedule periodic data retrieval and transfers, to keep archives up to date while ensuring minimal impact on your SharePoint production environment.
How long to keep archived data	Build customized retention policies and apply these policies to the relevant content.
Where to store the archives	DocAve Media Servers write data to any designated network/local/mapped disk drives/logical drive (selection of drives).
How to store archives	Options include security encryption, compression, and data exclusion.

System Architecture

From the DocAve Manager interface, Compliance Archiver is enabled for the SharePoint sites and content for which you would like to enable compliance archiving. These are usually document workspaces, team sites, or my sites, but can be anything in your SharePoint environment.

The DocAve Client then retrieves the information you have selected for archiving and sends this information to the DocAve Media Server. The DocAve Media Server, a software component that can be installed anywhere on your network, creates the archives and manages the archived data and data stores. DocAve Media Servers can be centrally located or distributed. Most customers will install one media server in each geographically disperse SharePoint environment, and may add additional media servers in a particular location to scale out performance.

The DocAve Client will check SharePoint for new items or updates to archived content and periodically send this information to the DocAve Media Server as per the schedule that you specify in the DocAve Manager. Archives can also be browsed, searched, reviewd, and exported through the DocAve Manager interface, which sends such requests directly to the appropriate DocAve Media Server.

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Next: Guides and Resources

Guides and Resources

DocAve Compliance Archiver Resources

	Product Brochure: DocAve Compliance Solutions for Microsoft SharePoint Comply with Government Regulations and Internal Policies with Complete Confidence
	User Guide: DocAve 4.5 User Guide – ALL MODULES

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Next: Try and Purchase

Try and Purchase

Download and Purchase DocAve Products

• Download a full version of DocAve free for 30 days!

  Start using the DocAve software following a simple, few-click installation in your existing SharePoint environment instantly (No credit card required).

• Buy Now: Call toll-free 1-800-661-6588 (US/Canada) or 1-201-793-1111 (Option 1)

  All DocAve modules function within a unified platform but can be purchased and deployed individually. Contact one of our Sales executives to discuss your deployment requirements and for a sales quote.
  
  

• For Government Organizations

  Discounts are available for eligible government and non-profit organizations. The DocAve software can be purchased directly from AvePoint or through the GSA Advantage! website.
  Click here for more information.

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Pricing – DocAve Compliance Archiver

DocAve Compliance Archiver has a fully distributed software architecture and can support an unlimited number of SharePoint farms. DocAve requires an appropriate Agent to be installed on servers in your SharePoint environment.

• Compliance Archiver Agent (for MOSS 2007, WSS v3) – $2,995 US (per front-end Web server)

The DocAve software is sold as a perpetual license with an optional annual maintenance renewal contract (details below). Please contact us for more information and a customized sales proposal.

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Maintenance Packages and Support

The DocAve software licenses include 60 days of software maintenance and technical support. Additional maintenance packages can be purchased for a percentage of the software license cost:

• Standard Maintenance Package: 25% of total license cost
  Includes all software upgrades; e-mail and phone support available Monday through Friday 7:00 am-7:00 pm EST



• Premier Maintenance Package: 33% of total license cost
  Includes all software upgrades; e-mail and phone support available 24×7; includes light DocAve customization.



• Training and Product Customization
  AvePoint offers a variety of one-day educational courses and customized application solutions fine-tuned to your individual environment. Click here for more information.